Front Desk Specialist - Coolidge, AZ (PHC Coolidge)

Job Responsibilities

• Greets visitors, checks them in and notifies the appropriate staff as needed.
• Screens calls as necessary; forwards incoming calls to the appropriate staff; and takes messages as necessary.
• Schedules member appointments.
• Congnrols internal and external meetings.
• Provides secretarial support to general office functions through word processing, filing, copying, collating, faxing, organizing, distributing mail and preparing material for distribution.
• Provides administrative support to the clinical team.
• Develops and maintains files, logs, manuals and handbooks, assuring that files are orderly, complete and updated in a timely manner.
• Coordinates maintenance of office equipment i.e. fax machines and copiers.
• Maintains updated forms and directories as assigned.
• Maintains inventory of office supplies, forms and other clinic materials, such as brochures and flyers.
• Initiates supply/service requests.

Qualifications

• Education and Experience – High school diploma or GED.
• Two years’ experience in a primary care or behavioral health office setting.
• Regulatory Minimum 18 years of age.
• DPS Level I fingerprint clearance (must possess upon hire and maintain throughout employment).
• CPR, First Aid, AED certification, if required (must possess upon hire and maintain throughout employment).
• Current, valid Arizona Driver’s License and 39-month Motor Vehicle Report and proof of vehicle registration liability insurance to meet insurance requirements, if required.
• Initial current negative TB test result, if required (Employer provides).