Front Desk Coordinator

Kinkaid Civil Construction is seeking a professional, dependable, and fully bilingual Front Desk Coordinator to serve as the first point of contact for our Mesa office. This position plays a vital role in creating a welcoming experience for employees, candidates, customers, vendors, and visitors while providing administrative support to Human Resources and other departments. The ideal candidate is highly organized, customer-focused, and thrives in a fast-paced office environment.

Responsibilities

• Welcome and assist visitors, applicants, vendors, and employees in a friendly and professional manner.
• Answer, screen, and direct incoming phone calls.
• Assist with new hire orientation and onboarding activities.
• Coordinate office supply orders and maintain inventory.
• Keep the kitchen, breakroom, reception area, and common spaces organized, clean, and fully stocked.
• Provide administrative support to Human Resources and other departments.
• Prepare, file, scan, and maintain company documents and records.
• Assist with scheduling, data entry, and other general office tasks.
• Support company events, meetings, and special projects as needed.
• Perform other duties as assigned.

Requirements

• Must be fully bilingual in English and Spanish (verbal and written).
• Excellent communication and interpersonal skills.
• Exceptional attention to detail and organizational skills.
• Positive, professional, and customer-service-oriented attitude.
• Strong administrative and computer skills, including Microsoft Office.
• Ability to prioritize multiple tasks and work efficiently in a fast-paced office environment.
• Reliable attendance and a strong work ethic.

Preferred Qualifications

• Previous experience as a Front Desk Coordinator, Receptionist, Administrative Assistant, or similar office support role.
• Experience supporting Human Resources, onboarding, or employee orientation.
• Experience in the construction, heavy civil, or related industry.

Benefits

• Competitive Pay
• Employee Stock Ownership Plan (ESOP)
• Medical, Dental & Vision Insurance
• 401(k) with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Life Insurance
• Short-Term & Long-Term Disability Insurance

Pay

Starting at $25.00 per hour depending on experience.

Schedule

Monday – Friday | 7:30 AM – 4:00 PM