Front Desk and Meeting Coordinator

Key Areas Of Responsibility

• Answers, screens, and directs incoming calls.
• Greets, directs and escorts internal and external guests, donors, and volunteers, fielding questions and inquiries.
• Congnates and supports convening center meetings for internal and external groups who use our facilities.
• This includes coordinating and scheduling meetings, obtaining required usage agreements, greeting attendees for meetings, assistance with technology usage in the facility, room setup, catering support, billing support, and coordination with ATS and facilities on equipment repairs.
• Trains and introduces new employees and volunteers to the convening center systems and processes of UWGC.
• Sorts and distributes incoming mail as well as prepares outgoing mail and other correspondence.
• Responds to incoming mail and other materials not requiring the attention of the manager(s) supported.
• Coooridinates with Property Services and Community Engagement on larger deliveries and donation drives.
• Provides optimum support to assigned departments by remaining aware of departmental goals, providing ongoing communication, and organizing priorities to meet deadlines.
• Coordinates schedules and arranges meetings through several calendars, reserving and preparing facilities as needed and overall coordination and execution for both UWGC and building tenants.
• Supports department personnel by assisting with copying, faxing, filing, mailing, typing and proofreading letters and reports and other tasks of a similar nature.
• Communicate with vendors to obtain bids and quotes for services to be provided to UWGC.
• Aid in timely payment of incoming property-related invoices by submitting for manager approval and providing documentation to AP department.
• Coordinates office supply purchases for the organization and maintains the storage room to ensure that office supplies remain in stock and are organized efficiently.

Minimum Qualifications

• High school graduate or its equivalent;
• Some business school or college training with a major in secretarial science is preferable;
• Two years previous office or front desk experience preferred;
• Demonstrated proficiency with Microsoft office products (specifically Outlook, Word, Excel, PowerPoint and MS Teams) is required;
• Ability to lift 20 pounds is required;
• Extended viewing of computer monitor.

Position Hours

• Workday is 8 hours typically between 8:00 a.m. – 5:00 p.m., Monday through Friday;
• However, schedule may vary to provide occasional support of evening and Saturday meetings.

COMPETENCIES

• Communication Skills,
• Relationship Building,
• Techonologically Proficient,
• Professional Appearance,
• Friendly and Engaging

Pay

Salary starting $20.00 per hour plus competitive benefits package.

Benefits

Not specified

Application Instructions

Applicants should apply by Friday, September 1, 2023, via the link below:

Apply Here

About the Role

United Way of Greater Cincinnati (UWGC) has an immediate opening for a Front Desk and Meeting Coordinator to perform a wide range of administrative and interpersonal duties of a highly responsible and complex nature. Serves as a liaison with others within and outside the organization regarding events, purchasing, personnel, facilities, information technology, and operations. Also serves as the front desk administrative assistant who coordinates and supports convening meetings held at the UWGC.

Qualifications

Not specified

Skills

Not specified

Benefits

Not specified

Schedule

Not specified