Freight Rail Utility Coordinator

About the role

In the role of Utility Coordinator II, we'll count on you to:

• Assist with the identification, communication, and resolution of utility conflicts on Transportation/Roadway projects.
• Assist with the management and coordination of Subsurface Utility Engineering (SUE) investigations, schedule, and submittals.
• Perform utility records research, obtain project utility company contacts, existing maps and plans, prepare contact ledgers, and assist in utility conflict tracking reports.
• Work independently, and with project teams, coordinating with utility companies and roadway engineers to meet client’s needs and objectives.
• Aid in the preparation of client deliverables, utility exhibits, project guides, project reviews, project invoices, expense reports, and project monitoring/field verification, as needed.
• Apply company/client quality assurance guidelines and procedures for project documents, time, and budget management.
• Affix and QC utility company agreements, plans, specifications, cost estimates, and invoices submitted by utility companies to ensure compliance with applicable rules, regulations, and requirements of the client.
• Frequent communication, both verbal and written, between project managers, clients, and utility owners to ensure project schedules are met and comply with federal, state, and local laws, in addition to any other regulations required by the client.
• Aid in and conduct meetings, presentations, and minutes for both in-person and virtual meetings.
• Support Project Managers in the development of proposal elements, project scope elements, budget elements, and schedule elements.

Responsibilities

Preferred Qualifications:

• Bachelor's degree
• Ability to read and understand contractual documents, including but not limited to; deeds, engineering plans, sub-contractor proposals, reimbursement agreements, occupancy and use agreements, etc.
• Basic understanding of real estate principles and the ability to read and understand easements, deeds, legal descriptions, and general documents associated with property rights
• Proficiency in Bluebeam Revu, ArcGIS, KMZs, AutoCAD, or MicroStation
• Familiarity of Transportation/Roadway/Utility industry

Required Qualifications:

• Technical degree or a combination of education and relevant experience
• A minimum of 3 years of related experience
• Proficiency in Microsoft Office, specifically Word, Excel, and Outlook
• Ability to read and understand civil transportation engineering design plans
• Ability to read and understand utility installation and adjustment plans

Qualifications

• Strong communication, both verbal and written, organization skills, attention to detail, scheduling, and problem-solving skills
• An attitude and commitment to being an active participant of our employee-owned culture is a must

Benefits

What We Believe:

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust, and connects us closer to the clients and communities we serve. Our Commitment:

• As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected, and empowered to bring our authentic selves to work every day.
• We have eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) that help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Pay

Salary range: $60,000 - $80,000 per year

Schedule

Full-time

Benefits

Health insurance, retirement plan, paid time off, professional development opportunities, and more.

Skills

Technical degree or a combination of education and relevant experience

Minimum of 3 years of related experience

Proficiency in Microsoft Office, specifically Word, Excel, and Outlook

Ability to read and understand civil transportation engineering design plans

Ability to read and understand utility installation and adjustment plans

Strong communication, both verbal and written, organization skills, attention to detail, scheduling, and problem-solving skills

An attitude and commitment to being an active participant of our employee-owned culture is a must

Company Information

Primary Location: United States-Tennessee-Memphis

Other Locations: United States-Kentucky-Louisville, United States-Kentucky-Paducah, United States-Tennessee-Chattanooga, United States-Kentucky-Lexington, United States-Tennessee-Nashville, United States-Kentucky-Elizabethtown

Industry: Freight Rail

Schedule: Full-time

Status: Regular

Business Class: Railway Design

Job Posting: Aug 12, 2025

At HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer (https://www.hdrinc.com/equal-employment-opportunity-employer). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.