Freight Pay & Audit Analyst

Job Description

This position is responsible for supporting the Freight Audit and Payment activity for one or more business units, both domestic and international.

The position will monitor the status of transportation invoices within the Third-Party Freight Audit and Payment (FAP) Company and process any invoices that do not go through third-party suppliers.

The person will be the point of escalation for client’s (legacy Bard) transportation providers if the FAP Company and the transportation providers cannot resolve audit issues.

The person will also be responsible to client’s Business Units for reporting and explaining their Logistics and Distribution expenses.

The person will be responsible to know the business rules (audit and general ledger coding) and details related to the processing of the invoices.

Responsibilities

• Engage daily with and oversee a third-party freight audit service provider which processes and pays both domestic and international freight invoices for the North American transportation network.
• Audit and prepare payments for invoices not paid through outside payment companies.
• Monitor and reconcile monthly open invoices reports for all carriers.
• Monitor all steps in the Freight Audit and Payment activity process, from invoice receipt, audit, coding, payment to carriers and payment information to the FAP company.
• Responsible for proper GL account mapping for the Business Unit(s) under responsibility, and when deficiencies are discovered, follow through to ensure corrective action is taken, are completed and put in place.
• Work with the Freight Audit and Payment activity companies and client Accounts Payable, making sure invoices are properly aged (according to contractual terms) and staged timely to convey to our treasury offices for payments to our transportation providers.
• Partner with the business unit(s) to ensure expense reporting is accurate and timely.
• Compile and monitor Key Performance Indicators (KPI’s) to ensure the Freight Audit and Payment activity process is measured and take action to improve results.
• Interact with freight carriers (both domestic and international) and third-party audit companies to resolve billing inquiries, errors and/or process issues.
• Collaborate with transportation operations teams across the North American hubs to ensure accuracy of freight rates, terms and rules utilized by the third party to process and pay invoices, and to investigate any invoicing inquiries.

Position Requirements

• Experience: Minimum of 2 years in transportation or logistics industry managing freight invoice audit for a multi-national company or working for a global/regional transportation provider.
• Competencies: Strong analytical skills and proficient in Microsoft Word, Excel, Access, Teams, including pivot tables, formulas and v-look ups. Ability to communicate appropriately at all levels of the organization using written and verbal communications. Ability to work with a cross-functional team and drive resolution. Ability to influence others without having authority.
• Education: Bachelor's Degree in supply chain preferred, or high school diploma with relevant business administration or related experience.