Freelance In Person Event Specialist - Fort Collins, CO

About the role

Visit.org is seeking a Freelance Event Specialist based in Fort Collins, CO, to manage logistics for an upcoming in-person event. The ideal candidate will be based in Fort Collins, CO, and bring corporate event experience, entrepreneurial spirit, and passion for Visit.org's mission.

Responsibilities

• Coordinate all event details, ship event materials, and arrange staffing for each event
• Be the onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause
• Prepare for virtual planning meetings with all parties involved: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc.
• Take ownership and responsibility for in-person events, being on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
• Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
• Manage check-in process for in-person events, providing a warm and friendly welcome to guests
• Problem-solve issues such as missing supplies, late staff, technology challenges, etc., and escalate issues to the Events Team when necessary
• Send consistent updates, photos, and videos to the Events Team throughout the event
• Breakdown after the event ends, helping to clean the site and repack and ship all materials back to the distribution center
• Pack supplies and add shipping labels, which may include loading boxes

Requirements

• Fluency in English and strong communication skills
• Based in Fort Collins, CO
• Schedule flexibility with availability to work on a contract per-event basis, as needed
• Experience in complex, large-scale events and smaller executive-level intimate events
• Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
• Resourcefulness, ability to exhibit grace under pressure, and solutions-minded in ambiguous situations
• Quick thinker, able to problem-solve on the fly
• Self-starter who is organized and detail-oriented
• Able to work flexible hours, including nights and weekends, as needed
• Willing and eager to travel to various areas of the local region
• Super strong interpersonal and customer service skills, especially in fast-paced situations
• Able to wear many hats and take on varied tasks and projects
• Comfort being present and interacting with large crowds
• Able to lift, slide, and carry up to 30 lbs. and stand for an extended period of time

Benefits

• Competitive hourly rate
• The chance to do meaningful and impactful work
• The opportunity to meet with social impact-minded individuals
• A chance to build your experience for your resume!
• Potential for recurring freelance employment with Visit.org