Freelance Event Coordinator
for section headings. Use - for any list of duties/requirements/benefits. Use
for prose.
We need to decide sections: About the role (position overview). Responsibilities (Key Responsibilities). Qualifications (Required and Preferred). Possibly Skills (maybe separate but we can include under Qualifications). But we have a list of skills in Qualifications. Could make a Skills section but we can embed in Qualifications. The instruction: Prefer a few substantive sections over many thin ones. So maybe we have About the role, Responsibilities, Qualifications (including required/preferred and skills). Schedule separate.
We must not repeat job title as heading. So no h3 for Venue Coordinator.
We need to include metadata like Location, Start Date, Duration maybe as a short p under About the role? The instruction: fold minor metadata into a short
or drop it. So we can include location, start date, duration in a paragraph under About the role.
Let's extract content:
Position Overview paragraph: "The Venue Coordinator is a temporary seasonal role within the Event Strategy & Production Department, supporting the planning and execution of external events for a nonprofit focusing on Social Justice. Reporting to the Senior Manager, Event & Venue Operations, this role helps ensure venue logistics, client communications, internal coordination, Banquet Event Orders (BEOs), Certificates of Insurance (COIs), and event policies are managed consistently and effectively. This position provides critical coordination support during peak event periods and plays an integral role in delivering seamless, high-quality venue operations and exceptional client experiences.*This is not a Marketing role*"
Work Schedule: "While the standard schedule is 35 hours per week, occasional early morning and evening hours are required to support event operations. Examples include: Early morning event registration (e.g., 7:30 AM start times) Evening event support (typically not later than 8:00 PM) Busy periods are generally predictable. Events are not scheduled on Fridays or weekends and this job will not exceed 35 hours per week."
Key Responsibilities list bullet points (many). We'll convert to
- .
Qualifications: Required list (bullet). Preferred list (bullet). Also Alignment with Culture & Values (list). Could treat as part of Qualifications or separate section "Culture & Values". But we can include under Qualifications as a subsection? The instruction: use headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we have Qualifications heading; we can include required, preferred, and culture & values as lists under that.
We need to preserve all substantive info: include the bullet points exactly as given (maybe slight rephrase but preserve meaning). Not to invent.
Let's extract Required qualifications bullet list:
- Experience in venue management, event management, or event coordination.
- Strong project management, customer service, judgment, and problem-solving skills.
- Working knowledge of event production and client relationship management.
- Excellent written and verbal communication skills.
- Detail-oriented, organized, and capable of managing multiple priorities simultaneously.
- Ability to work independently while collaborating effectively within a team environment.
- Flexible and adaptable in responding to changing event needs and priorities.
- Proficiency with Microsoft Excel and Google Workspace (G-Suite).
- Demonstrated ability to learn and master event management systems and technology platforms.
- Bachelor's degree in a related field or an equivalent combination of education and relevant experience.
Preferred:
- Experience working with nonprofit, philanthropic, mission-driven, or social justice organizations.
- Familiarity with venue management platforms such as Momentus.
Alignment with Culture & Values (list):
- A commitment to the Foundation's mission and core values of equity, openness, collaboration, trust, accountability, and urgency.
- Humility, self-awareness, and a capacity for thoughtful self-reflection.
- Sound judgment and discretion when handling confidential information.
- A positive, solutions-oriented mindset and a sense of humor.
- An entrepreneurial, action-oriented approach to work.
- A strong commitment to teamwork and a willingness to support a variety of operational needs.
Also note: "In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment." This is substantive; we can include as a paragraph under Qualifications or maybe under About the role. We'll add a paragraph after the lists.
Schedule section: include the schedule details.
Now we need to strip boilerplate: remove "Email Your Resume In Word To Pamela.Koenig@jobalert.creativecircle.com Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply. Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : PK3-1998192L497 -- in the email subject line for your application to be considered. Pamela Koenig - Senior Recruiter For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.This is a new role. This job was first posted by Creative Circle on 09/27/2026 and applications will be accepted on an ongoing basis until the position is filled or closed. Everforth Creative Circle is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. Everforth Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. Anthem / Blue Cross Blue Shield creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Creative Circle. Copyright © 2026 Everforth, Inc. All rights reserved."
All that is boilerplate/application instructions/EEO etc. Remove.
Now produce HTML.
Structure:
About the role
Location: New York, NY (Onsite 3-4 days a week and remote the other days). Start Date: end of October. Duration: 10.5 Months. The Venue Coordinator is a temporary seasonal role within the Event Strategy & Production Department, supporting the planning and execution of external events for a nonprofit focusing on Social Justice. Reporting to the Senior Manager, Event & Venue Operations, this role helps ensure venue logistics, client communications, internal coordination, Banquet Event Orders (BEOs), Certificates of Insurance (COIs), and event policies are managed consistently and effectively. This position provides critical coordination support during peak event periods and plays an integral role in delivering seamless, high-quality venue operations and exceptional client experiences. *This is not a Marketing role*.
Responsibilities
- Coordinate planning and logistics for a high-volume and high-profile portfolio of external events, serving as the primary venue contact throughout the planning process.
- Manage all venue and event logistics, including room setup, catering, audiovisual support, security, engineering requirements, and special requests.
- Build and maintain strong relationships with key internal and external stakeholders, including tenants, government agencies, and public institutions hosting events at the Center.
- Communicate venue capabilities, policies, and procedures to clients and event organizers.
- Conduct venue walkthroughs with organizers, security teams, and stakeholders as needed.
- Ensure all events, meeting communications, and invitations adhere to foundation guidelines, policies, standards, and best practices.
- Enter event requirements into Momentus, the foundation's venue management system. They are willing to train.
- Create and finalize Banquet Event Orders (BEOs).
- Coordinate venue contracts and Certificates of Insurance (COIs).
- Manage attendee lists and ensure all planning requirements are completed accurately and on time.
- Oversee on-site event execution, ensuring all event deliverables are fulfilled according to client expectations and approved plans.
- Monitor and respond promptly to client communications, questions, feedback, and issues.
- Partner closely with the Senior Manager, Event & Venue Operations to support sophisticated, efficient, and seamless venue operations.
Qualifications
Required
but we cannot use h4? The instruction only mentions h3 for section headings. It didn't forbid other headings, but to keep simple we could just use with a preceding stating Required. However they said use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So only those specific headings should be h3. Subheadings like Required/Preferred could be
or . We'll use Required:
then . Similarly for Preferred and Culture & Values.
Thus:
Qualifications
Required:
- Experience in venue management, event management, or event coordination.
- Strong project management, customer service, judgment, and problem-solving skills.
- Working knowledge of event production and client relationship management.
- Excellent written and verbal communication skills.
- Detail-oriented, organized, and capable of managing multiple priorities simultaneously.
- Ability to work independently while collaborating effectively within a team environment.
- Flexible and adaptable in responding to changing event needs and priorities.
- Proficiency with Microsoft Excel and Google Workspace (G-Suite).
- Demonstrated ability to learn and master event management systems and technology platforms.
- Bachelor's degree in a related field or an equivalent combination of education and relevant experience.
Preferred:
- Experience working with nonprofit, philanthropic, mission-driven, or social justice organizations.
- Familiar
for prose. We need to decide sections: About the role (position overview). Responsibilities (Key Responsibilities). Qualifications (Required and Preferred). Possibly Skills (maybe separate but we can include under Qualifications). But we have a list of skills in Qualifications. Could make a Skills section but we can embed in Qualifications. The instruction: Prefer a few substantive sections over many thin ones. So maybe we have About the role, Responsibilities, Qualifications (including required/preferred and skills). Schedule separate. We must not repeat job title as heading. So no h3 for Venue Coordinator. We need to include metadata like Location, Start Date, Duration maybe as a short p under About the role? The instruction: fold minor metadata into a short
or drop it. So we can include location, start date, duration in a paragraph under About the role. Let's extract content: Position Overview paragraph: "The Venue Coordinator is a temporary seasonal role within the Event Strategy & Production Department, supporting the planning and execution of external events for a nonprofit focusing on Social Justice. Reporting to the Senior Manager, Event & Venue Operations, this role helps ensure venue logistics, client communications, internal coordination, Banquet Event Orders (BEOs), Certificates of Insurance (COIs), and event policies are managed consistently and effectively. This position provides critical coordination support during peak event periods and plays an integral role in delivering seamless, high-quality venue operations and exceptional client experiences.*This is not a Marketing role*" Work Schedule: "While the standard schedule is 35 hours per week, occasional early morning and evening hours are required to support event operations. Examples include: Early morning event registration (e.g., 7:30 AM start times) Evening event support (typically not later than 8:00 PM) Busy periods are generally predictable. Events are not scheduled on Fridays or weekends and this job will not exceed 35 hours per week." Key Responsibilities list bullet points (many). We'll convert to
- .
Qualifications: Required list (bullet). Preferred list (bullet). Also Alignment with Culture & Values (list). Could treat as part of Qualifications or separate section "Culture & Values". But we can include under Qualifications as a subsection? The instruction: use headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we have Qualifications heading; we can include required, preferred, and culture & values as lists under that.
We need to preserve all substantive info: include the bullet points exactly as given (maybe slight rephrase but preserve meaning). Not to invent.
Let's extract Required qualifications bullet list:
- Experience in venue management, event management, or event coordination.
- Strong project management, customer service, judgment, and problem-solving skills.
- Working knowledge of event production and client relationship management.
- Excellent written and verbal communication skills.
- Detail-oriented, organized, and capable of managing multiple priorities simultaneously.
- Ability to work independently while collaborating effectively within a team environment.
- Flexible and adaptable in responding to changing event needs and priorities.
- Proficiency with Microsoft Excel and Google Workspace (G-Suite).
- Demonstrated ability to learn and master event management systems and technology platforms.
- Bachelor's degree in a related field or an equivalent combination of education and relevant experience.
Preferred:
- Experience working with nonprofit, philanthropic, mission-driven, or social justice organizations.
- Familiarity with venue management platforms such as Momentus.
Alignment with Culture & Values (list):
- A commitment to the Foundation's mission and core values of equity, openness, collaboration, trust, accountability, and urgency.
- Humility, self-awareness, and a capacity for thoughtful self-reflection.
- Sound judgment and discretion when handling confidential information.
- A positive, solutions-oriented mindset and a sense of humor.
- An entrepreneurial, action-oriented approach to work.
- A strong commitment to teamwork and a willingness to support a variety of operational needs.
Also note: "In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment." This is substantive; we can include as a paragraph under Qualifications or maybe under About the role. We'll add a paragraph after the lists.
Schedule section: include the schedule details.
Now we need to strip boilerplate: remove "Email Your Resume In Word To Pamela.Koenig@jobalert.creativecircle.com Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply. Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : PK3-1998192L497 -- in the email subject line for your application to be considered. Pamela Koenig - Senior Recruiter For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.This is a new role. This job was first posted by Creative Circle on 09/27/2026 and applications will be accepted on an ongoing basis until the position is filled or closed. Everforth Creative Circle is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. Everforth Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. Anthem / Blue Cross Blue Shield creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Creative Circle. Copyright © 2026 Everforth, Inc. All rights reserved."
All that is boilerplate/application instructions/EEO etc. Remove.
Now produce HTML.
Structure:
About the role
Location: New York, NY (Onsite 3-4 days a week and remote the other days). Start Date: end of October. Duration: 10.5 Months. The Venue Coordinator is a temporary seasonal role within the Event Strategy & Production Department, supporting the planning and execution of external events for a nonprofit focusing on Social Justice. Reporting to the Senior Manager, Event & Venue Operations, this role helps ensure venue logistics, client communications, internal coordination, Banquet Event Orders (BEOs), Certificates of Insurance (COIs), and event policies are managed consistently and effectively. This position provides critical coordination support during peak event periods and plays an integral role in delivering seamless, high-quality venue operations and exceptional client experiences. *This is not a Marketing role*.
Responsibilities
- Coordinate planning and logistics for a high-volume and high-profile portfolio of external events, serving as the primary venue contact throughout the planning process.
- Manage all venue and event logistics, including room setup, catering, audiovisual support, security, engineering requirements, and special requests.
- Build and maintain strong relationships with key internal and external stakeholders, including tenants, government agencies, and public institutions hosting events at the Center.
- Communicate venue capabilities, policies, and procedures to clients and event organizers.
- Conduct venue walkthroughs with organizers, security teams, and stakeholders as needed.
- Ensure all events, meeting communications, and invitations adhere to foundation guidelines, policies, standards, and best practices.
- Enter event requirements into Momentus, the foundation's venue management system. They are willing to train.
- Create and finalize Banquet Event Orders (BEOs).
- Coordinate venue contracts and Certificates of Insurance (COIs).
- Manage attendee lists and ensure all planning requirements are completed accurately and on time.
- Oversee on-site event execution, ensuring all event deliverables are fulfilled according to client expectations and approved plans.
- Monitor and respond promptly to client communications, questions, feedback, and issues.
- Partner closely with the Senior Manager, Event & Venue Operations to support sophisticated, efficient, and seamless venue operations.
Qualifications
Required
but we cannot use h4? The instruction only mentions h3 for section headings. It didn't forbid other headings, but to keep simple we could just use- with a preceding
- Experience in venue management, event management, or event coordination.
- Strong project management, customer service, judgment, and problem-solving skills.
- Working knowledge of event production and client relationship management.
- Excellent written and verbal communication skills.
- Detail-oriented, organized, and capable of managing multiple priorities simultaneously.
- Ability to work independently while collaborating effectively within a team environment.
- Flexible and adaptable in responding to changing event needs and priorities.
- Proficiency with Microsoft Excel and Google Workspace (G-Suite).
- Demonstrated ability to learn and master event management systems and technology platforms.
- Bachelor's degree in a related field or an equivalent combination of education and relevant experience.
- Experience working with nonprofit, philanthropic, mission-driven, or social justice organizations.
- Familiar
stating Required. However they said use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So only those specific headings should be h3. Subheadings like Required/Preferred could be
or . We'll use
Required:
then- . Similarly for Preferred and Culture & Values.
Thus:
Qualifications
Required:
Preferred: