Forward Planning (Vertical) Project Manager

About the Role

Tim Lewis Communities has been dedicated to building high-quality homes in Northern California and Nevada for over four decades. Known for its innovative and distinctive architecture, the company emphasizes superior customer service and steadfast commitment to energy efficiency and sustainability. This full-time, benefited role includes an auto allowance, paid holidays, and generous paid time off.

The Forward Planning Vertical Project Manager is responsible for the coordination and management of information required during the start-up of a new home residential community. Multitasking and managing information from various departments to meet milestone dates is essential.

Responsibilities

• Serve as liaison between various departments to coordinate and manage information to meet milestone dates from architectural approvals to first construction start.
• Work closely with the land development, purchasing, sales, marketing, and construction teams to ensure project timelines are met.
• Coordinate and direct a team of consultants through the architectural plan development, design review, and city approval process, as well as all aspects of the project through community build-out.
• Manage and maintain weekly schedules of projects from small single-family developments to larger master-planned communities, handling numerous projects simultaneously.
• Analyze site data and due diligence efforts to effectively anticipate and resolve potential obstacles or issues that may arise during construction or throughout the residential project or active community process.
• Manage and coordinate submittal to local municipalities leading up to and preparing for the first building permit prior to project start.
• Facilitate internal handoff and sign-off from land acquisition and development to sales and construction on all projects.
• Effectively communicate with all internal and external team members to facilitate successful projects.
• Manage bi-weekly pre-starts meetings to provide necessary project updates and proactively manage processes to hit target start dates.
• Lead, manage, and direct consultants in design development and finalization of architectural and related plans, including structural, plumbing, HVAC, truss, energy, landscape architecture, retaining walls, plot plans, sales trailer, and sales office permits.
• Plan submission for master plans, field plan changes, and redline responses to City and County agencies through agency approval.
• Manage the Starts process with Construction, including all documents required for starts and reporting for the business plan.
• Manage the permitting process for all starts, coordinating with different jurisdictions and consultants.
• Coordinate information and follow up on structured deadlines from various departments.
• Review architectural, civil, and landscape plans for accuracy and consistency across disciplines prior to submittal; identify and resolve discrepancies before they reach the field or municipality.
• Track frame-walk red-line items through resolution, verifying that called-out changes are completed and documented.
• Maintain and distribute current, approved plan sets to consultants, the field, and internal teams to ensure no work proceeds from an outdated version.
• Travel regularly to jobsites, potential jobsites, and to carry out position-related and company business.

Requirements

• Bachelor’s degree in construction management or civil engineering or equivalent combination of education and experience.
• 3+ years of residential construction project management experience minimum.
• Architectural plan knowledge required; CAD program experience required; architectural design skills preferred.
• Working knowledge of land use documents, plot plans, retaining wall design, and landscape architecture plans required.
• Valid Driver’s License required; reliable automobile with required personal insurance.

Skills

• Computer Skills:
  • Microsoft Outlook: Open and reply to emails, manage folders, set and reply to calendar appointments.
  • Microsoft Word: Basic skills including opening documents, changing font, copying text, creating columns, checking spelling, changing margins, aligning text, setting tabs.
  • Microsoft Excel: Basic skills including beginning and editing formulas, sorting ranges, inserting rows, using SUM function, aligning text, previewing worksheets, moving between worksheets, navigating to cells, moving formulas, changing column width.
  • Microsoft Project or similar critical path software experience required.
  • Adobe Acrobat, CAD program, and Bluebeam (or equivalent plan markup/redline software) required.
• Supervisory Responsibilities: This position may have shared or direct supervisory responsibilities, including interviewing, hiring, training employees, planning, assigning, and directing work, appraising performance, addressing complaints, and resolving problems.
• Qualifications:
  • Problem Solving: Identifies and resolves problems in a timely manner; develops alternative solutions.
  • Technical Skills: Strives to continuously build knowledge and skills; shares expertise with others.
  • Oral Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification.
  • Presentation Skills: Demonstrates group presentation skills; participates in meetings; effective negotiation skills.
  • Written Communication: Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively.
  • Teamwork: Exhibits objectivity and openness to others’ views; gives and welcomes feedback; supports others’ efforts to succeed.
  • Customer Service: Responds promptly to customer needs; solicits customer feedback to improve service; meets commitments.
  • Cost Consciousness: Uses the company’s funds and resources appropriately; recommends cost-saving processes.
  • Ethics: Treats people with respect; keeps commitments; works with integrity and ethically; upholds organizational values.
  • Business Acumen: Understands business implications of decisions; demonstrates knowledge of market and competition.
  • Diversity: Promotes a harassment-free environment; shows respect and sensitivity for cultural differences.
  • Quality: Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
  • Safety: Observes safety procedures; reports potentially unsafe conditions; uses equipment and materials properly.
  • Judgment: Makes timely decisions; exhibits sound and accurate judgment.
  • Motivation: Demonstrates persistence and overcomes obstacles; measures self against standard of excellence.
  • Planning/Organizing: Manages time and prioritizes work to meet deadlines; able to multitask with numerous interruptions.
  • Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration.
  • Quantity: Meets productivity standards; strives to increase productivity without sacrificing quality and safety.
  • Innovation: Displays original thinking and creativity; meets challenges with resourcefulness; develops innovative ideas.
  • Mathematical Skills: Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Able to compute rate, ratio, and percent. Able to interpret bar graphs and pie charts. Able to calculate proportions, area, circumference, and volume. Able to apply concepts of basic algebra and geometry.
  • Language Skills:
    • Read/Analyze/Interpret: Able to read, analyze, and interpret complex instructions, correspondence, policies, procedures, technical journals, financial reports, and legal documents.
    • Write: Able to write complex reports, correspondence, and procedure manuals.
    • Speak: Able to effectively present information and respond to questions in one-on-one, small, and large group situations involving customers, clients, employees, top management, and the general public.

Physical Demands

• Lifting/Carrying: Under 25 lbs = Occasional; Up to 30 lbs = Rarely.
• Pushing/Pulling: Under 30 lbs = Occasional.
• Driving: Automatic Transmission – Frequent (up to 66% of time), includes driving to lots under construction.
• Twisting/Turning: Reach over shoulder = Occasional; Reach outward = Occasional.
• Climbing: Occasional, includes stairs in homes, construction, and sales trailers.
• Crawl/Kneel/Squat: Rarely.
• Sit: Frequent.
• Walk: Normal Surfaces = Frequent; Uneven Surfaces = Frequent, includes walking in dirt to showing inventory homes and lots; Slippery Surfaces = Rarely.
• Stand: Frequent.
• Bend: Rarely.
• Other:
  • Keyboard/Ten Key = Frequent (up to 66% of time).
  • Fingering (fine dexterity) = Rarely (less than 1 hour per week).
  • Handling (grasping, holding) = Rarely (less than 1 hour per week).
  • Repetitive motion – Hands = Occasional (up to 33% of time).
  • Repetitive motion – Feet = Rarely (less than 1 hour per week).

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

• Frequent outdoor weather conditions associated with construction jobsites; frequent office environment.
• The outdoor work environment has potential for moderate to loud noise; the office environment has low to moderate noise potential.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pay

Salary consideration will be based on direct experience, with a range of $105,000-$140,000.