Foreign Patent Prosecution Paralegal

Cozen O’Connor is a full-service law firm known for its commitment to action and tangible results. The firm serves a diverse clientele, including global Fortune 500 companies, middle-market firms, startups, and high-profile individuals, offering expertise in litigation, business law, and government relations.

About the role

We are seeking a Foreign Patent Prosecution Paralegal with 10+ years of experience managing global IP patent portfolios.

Responsibilities

• Manage full lifecycle of foreign patent procurement, including PCT, Paris Convention, national phase entries, and EP validations, from filing through grant
• Prepare and file PCT Request forms, assignments, formal drawings, and related documentation
• Coordinate with foreign associates worldwide on costs, prosecution strategy, and jurisdiction-specific requirements
• Track and process annuities and maintenance fees, including payments and confirmations
• Review foreign Office Actions and prepare detailed reporting packages for attorneys and clients
• Conduct data audits, correct bibliographic errors, update status flows, and maintain accuracy across multiple docketing systems
• Create templates, checklists, and workflow tools to improve efficiency and reduce errors
• Communicate with inventors regarding signatures, declarations, formalities, and application status
• Maintain 1,500 billable hours annually

Requirements

• Proficient in PCT strategy, Paris Convention filings, national phase entries, EP validations
• Proficient with multi-jurisdictional docketing and double docketing procedures
• Ability to collaborate with attorneys, clients, inventors, and foreign associates worldwide in patent procurement
• Exceptional accuracy and attention to deadlines
• Prompt and clear communications
• Experience with foreign patent prosecution (PCT, Paris Convention, National Phase, EP Validation), including docketing, deadline management, and maintaining true double docket
• Experience with cross-border communication and foreign associate coordination
• Proficient in legal writing and reporting
• Data accuracy audits and bibliographic corrections
• Research and monitoring experience (Legal, Procedural, Technical, Ownership)
• Annuity/maintenance fee tracking experience
• Expertise in client, inventor, and vendor communication
• Experience tracking fees/costs and payments

Skills

• CPA Global / FoundationIP
• WIPO / ePCT / Patentscope
• USPTO Systems (Patent Center, EFS-Web, Global Dossier)
• EPO Online Services / Espacenet
• Microsoft Office (Word, Excel, Outlook, Teams)
• Adobe Acrobat / PDF Editing Tools
• Document Management (iManage Worksite, ProLaw)
• InTapp Time (Billing)
• Kluwer Law International
• Prokurio / Global IP Estimator

Pay

The salary range for this role is $90,000 - $115,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications, and location.