Fleet Safety & Compliance Specialist

About the role

The Fleet Safety & Compliance Coordinator supports the Fleet Services Manager in maintaining compliance with all applicable Department of Transportation (DOT), Federal Motor Carrier Safety Administration (FMCSA), company safety policies, and operational standards.

Responsibilities

• Maintain DOT and FMCSA compliance requirements.
• Manage driver qualification files.
• Monitor Hours of Service (HOS) compliance.
• Administer drug and alcohol testing programs.
• Maintain CSA scores and address deficiencies.
• Ensure audit readiness for DOT reviews and inspections.
• Conduct driver onboarding and safety orientation.
• Deliver driving and ongoing safety education.
• Monitor driver safety performance and scorecards.
• Conduct coaching and corrective action programs.
• Reinforce safe operating behaviors and expectations.
• Investigate accidents and incidents.
• Manage claim reporting processes.
• Coordinate with insurance providers.
• Conduct root cause analysis.
• Implement accident prevention initiatives.
• Identify and mitigate recurring risk trends.
• Carry out new driver safety orientation.
• Deliver defensive driving training.
• Provide ongoing safety education programs.
• Ensure training completion and compliance.
• Maintain safety and compliance records, reports, and documentation.
• Prepare safety-related reports and metrics for management review.
• Support audits, investigations, and compliance reviews as assigned.
• Aid in special projects and other duties related to fleet safety and compliance.

Requirements

• Associate's degree in Transportation, Logistics, Business Administration, Occupational Safety, or a related field preferred.
• Equivalent combinations of education, transportation experience, fleet operations experience, or DOT compliance experience will be considered.
• Strong knowledge of FMCSA and DOT regulations.
• Experience managing driver qualification files.
• Experience with audits and CSA scores.
• Safety certifications (CSP/CDS) are preferred.
• Experience with ELD systems, telematics, and safety analytics tools.
• Excellent investigation, problem-solving, and analytical skills.
• Strong communication and training abilities.
• Ability to influence and drive behavioral change across teams.
• Highly organized and detail oriented.
• Resourceful and creative.
• Analytical skills and problem-solving ability.
• Ability to adhere to time and attendance policies.
• Maintain a verifiable Driver’s License, demonstrated safe driving record, and remain insurable through the company’s liability insurance carrier as applicable.

Physical Demands

• Sit.
• Use hands to finger, handle, or feel.
• Reach with hands and arms.
• Talk or hear.
• Straighten, bend, squat, kneel, crouch, or crawl.
• Adjust focus.

Work Environment

• Professional office environment with minimal safety/health hazard potential.
• May require one to operate in a warehouse environment with moderate safety/health hazard potential.
• Noise level in the work environment is usually quiet to moderate.
• This role is required to be on-site.
• May require work beyond these hours and on the weekends.