Fleet Operations Coordinator

About the role

Epitec is seeking a highly organized and detail-oriented Fleet Operations & Prototype Vehicle Coordinator to support a growing fleet of prototype and benchmark vehicles. This role is ideal for someone with experience in fleet operations, automotive logistics, dealership services, or vehicle administration who enjoys working in a fast-paced environment and collaborating across technical and operational teams. The successful candidate will play a critical role in keeping vehicle assets operational, coordinating schedules and facility access, supporting compliance programs, and assisting with vehicle testing and benchmarking activities.

Responsibilities

• Fleet Management & Vehicle Logistics: Conduct regular physical inspections of fleet vehicles to ensure road readiness; coordinate routine maintenance, repairs, fueling, detailing, and fluid checks; manage vehicle availability and logistics for reviews, events, and team activities; oversee key and fuel card inventories while maintaining accurate usage records; utilize fleet management and connected vehicle applications to manage and monitor vehicle access.
• Scheduling & Operational Coordination: Organize vehicle, prototype bench, and lab scheduling using digital calendar and scheduling tools; coordinate the movement of prototype benches, fleet vehicles, and benchmark vehicles into and out of evaluation facilities; ensure efficient utilization of fleet assets and lab resources.
• Driver Compliance & Access Administration: Manage driver clearance and authorization programs; verify manufacturer plate certifications and related requirements; coordinate building and garage access for approved personnel; process overnight and weekend driving authorizations; train personnel on fleet access procedures and policies.
• Communication & Policy Support: Monitor team collaboration channels and respond to fleet or bench-related inquiries; publish operational updates and fleet-related announcements; maintain and distribute fleet policies, procedures, and compliance guidelines.
• Vehicle Testing & Benchmarking Support: Participate in prototype vehicle test drives and static evaluations; support validation activities related to user interface software and vehicle systems; assist with data collection, observations, and documentation during testing and benchmarking activities.

Requirements

• High School Diploma/GED or Associate Degree.
• 1-3 years of experience in: fleet operations or fleet management; automotive logistics; vehicle rental administration; dealership service coordination; automotive studio or prototype vehicle support.
• Valid, unrestricted driver's license with a clean driving record.
• Ability to comfortably operate a variety of passenger vehicles, including prototype vehicles.
• Strong organizational, problem-solving, and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency with scheduling tools, data entry systems, and Microsoft Office applications.

Qualifications

• 2-3 years of experience in vehicle fleet operations or fleet management.
• Experience with fleet tracking software and connected vehicle applications.
• Experience using collaborative scheduling platforms such as Airtable or digital calendar systems.
• Exposure to Human Machine Interface (HMI), User Interface (UI), or User Experience (UX) environments.
• Familiarity with vehicle testing, benchmarking, or prototype evaluation activities.

Schedule

Work Arrangement: 100% Onsite (08:00 AM to 05:00 PM). Employment Type: W2 Contract.