Fleet Manager (72899)

About the role

The Fleet Manager is responsible for developing, implementing, and continuously improving Valcourt's enterprise fleet program across all operating companies. This position provides strategic leadership and operational oversight for approximately 900 fleet assets supporting 44+ branch locations throughout North America. The Fleet Manager serves as the primary liaison between Valcourt, Element Fleet Management, Samsara, OEMs, upfitters, maintenance vendors, fuel providers, insurance partners, and internal business leaders. The role owns the complete vehicle lifecycle—from acquisition through disposal—while driving safety, compliance, operational efficiency, and total cost of ownership.

Responsibilities

Fleet Strategy & Leadership

• Develop and execute Valcourt's enterprise fleet strategy.
• Align fleet initiatives with company operational and financial objectives.
• Establish fleet KPIs and performance metrics.
• Develop fleet policies and governance standards.
• Lead continuous improvement initiatives across the fleet program.
• Serve as the company's subject matter expert on fleet operations.
• Present fleet performance to executive leadership.

Vehicle Lifecycle Management

• Manage the complete lifecycle of company vehicles including:
• Vehicle specification development
• OEM selection
• Vehicle ordering
• Upfitting coordination
• Delivery scheduling
• Vehicle assignments
• Replacement planning
• Vehicle transfers
• Fleet utilization analysis
• Vehicle remarketing and disposal

Financial Management

• Own annual fleet budgets including:
• Vehicle acquisition planning
• Lease vs. purchase analysis
• Operating cost management
• Fuel spend analysis
• Maintenance spend
• Accident costs
• Registration expenses
• Telematics costs
• Responsibilities include:
• Budget development
• Monthly financial reporting
• Cost reduction initiatives
• ROI analysis
• Vendor negotiations
• Fleet forecasting
• Quarterly executive reviews

Vendor Management

• Manage strategic relationships with:
• Element Fleet Management
• Vehicle manufacturers
• Dealers
• Upfit vendors
• Maintenance providers
• Fuel providers
• Telematics providers (Samsara)
• Toll management providers
• Registration vendors
• Insurance and Risk partners
• Responsible for:
• Performance reviews
• SLA management
• Escalation management
• Contract compliance
• Continuous improvement

Maintenance & Asset Management

• Oversee:
• Preventive maintenance programs
• Repair approvals
• Warranty recovery
• Maintenance compliance
• Vehicle downtime
• Repair escalation
• Vendor performance
• Lifecycle cost analysis

Driver Management

• Support:
• New hire onboarding
• Vehicle assignments
• Driver eligibility
• Driver communications
• Vehicle reassignments
• Leave of absence vehicles
• Driver offboarding
• Fleet policy education

Safety & Compliance

• Lead enterprise compliance including:
• Fleet policy administration
• Driver qualification standards
• MVR management
• Telematics compliance
• Safety scorecard monitoring
• Camera program administration
• Collision management
• Accident investigations
• Regulatory compliance
• OSHA and DOT coordination (where applicable)

Registration & Licensing

• Oversee:
• Titles
• Registrations
• State renewals
• Plate transfers
• Multi-state compliance
• Fleet documentation
• Regulatory reporting

Telematics & Technology

• Own enterprise fleet technology including:
• Samsara implementation
• Driver scorecards
• Idle reporting
• GPS analytics
• Utilization reporting
• Fuel exception reporting
• Camera event review
• Fleet dashboards
• Technology adoption

Reporting & Analytics

• Develop executive dashboards covering:
• Fleet size
• Fleet utilization
• Replacement schedules
• Maintenance spend
• Fuel spend
• Cost per mile
• Accident frequency
• Safety metrics
• Vehicle downtime
• Vendor performance
• Fleet savings
• Budget performance

Cross-Functional Leadership

• Partner closely with:
• Procurement
• Operations
• Safety
• HR
• Finance
• Accounting
• Risk Management
• Legal
• Branch Managers
• Regional Vice Presidents
• Serve as the primary point of contact for fleet-related initiatives across the organization.

Qualifications

Required

• Bachelor's degree in Business, Supply Chain, Fleet Management, Engineering, or related field
• 7–10+ years of fleet management experience
• Experience managing 500+ vehicle fleets
• Strong financial analysis and budgeting skills
• Vendor negotiation experience
• Excellent communication and presentation skills
• Advanced Excel and data analytics proficiency
• Experience with fleet management software

Preferred

• CAFM (Certified Automotive Fleet Manager)
• CAFS certification
• Experience with Element Fleet Management
• Experience with Samsara telematics
• Multi-state fleet compliance experience
• Construction or service fleet experience