Fleet Coordinator, SDI Services

Fleet Operations

The Fleet Coordinator supports the daily operations of company vehicles and equipment, ensuring efficient fleet utilization, compliance with transportation regulations, and timely coordination of maintenance, logistics, and tracking activities.

• Coordinate daily fleet activities, including vehicle scheduling, availability, and utilization
• Track company vehicles, heavy equipment, and GPS activity to ensure efficient routing and usage
• Maintain accurate fleet records, including registration, inspections, and usage logs
• Auxiliary in optimizing fleet operations to support project timelines and operational needs

Compliance & Safety

This role supports compliance with DOT/FMCSA regulations and company safety policies, reviews and maintains Driver Vehicle Inspection Reports (DVIRs), tracks roadside inspections, violations, and citations, assists with accident/incident documentation and reporting, maintains compliance records, and supports audit readiness.

• Support compliance with DOT/FMCSA regulations and company safety policies
• Review and maintain Driver Vehicle Inspection Reports (DVIRs)
• Track roadside inspections, violations, and citations
• Assist with accident/incident documentation and reporting
• Maintain compliance records and support audit readiness
• Track and coordinate safety training, meetings, and documentation

Shipping, Receiving & Equipment Coordination

The Coordinator coordinates shipping and receiving of fleet-related equipment, materials, and parts, assists with loading/unloading equipment and verifying deliveries, supports pre- and post-inspections of incoming and outgoing equipment, documents and communicates any equipment issues or discrepancies.

• Coordinate shipping and receiving of fleet-related equipment, materials, and parts
• Auxiliary in loading/unloading equipment and verifying deliveries
• Support pre- and post-inspections of incoming and outgoing equipment
• Document and communicate any equipment issues or discrepancies

Inventory & Parts Coordination

The Coordinator tracks inventory of fleet-related parts, tools, and equipment, assists with ordering and replenishing materials and supplies, maintains accurate inventory records, reports discrepancies, and supports implementation and use of inventory management systems.

• Track inventory of fleet-related parts, tools, and equipment
• Auxiliary in ordering and replenishing materials and supplies
• Maintain accurate inventory records and report discrepancies
• Support implementation and use of inventory management systems

Communication & Coordination

The Coordinator serves as a point of contact for drivers, internal teams, vendors, and subcontractors, communicates fleet availability, maintenance schedules, and logistics updates, assists with resolving day-to-day fleet and equipment issues, and supports coordination between field teams and operational leadership.

• Serve as a point of contact for drivers, internal teams, vendors, and subcontractors
• Communicate fleet availability, maintenance schedules, and logistics updates
• Auxiliary in resolving day-to-day fleet and equipment issues
• Support coordination between field teams and operational leadership

Qualifications

• High School Diploma or equivalent required
• 2–4 years of experience in fleet operations, logistics, or transportation support
• Basic knowledge of fleet operations, vehicle maintenance, and logistics processes
• Familiarity with DOT/FMCSA regulations and transportation compliance (preferred)
• Experience with fleet tracking systems, GPS monitoring, or transportation software
• Proficiency in Microsoft Excel, Word, and Outlook
• Strong organizational, communication, and coordination skills
• Ability to manage multiple priorities in a fast-paced environment
• Valid driver’s license
• Travel Required - up to 40%

Preferred Qualifications

• Experience coordinating commercial vehicle fleets or heavy equipment
• Familiarity with DVIRs, compliance tracking, and safety programs
• Exposure to inventory or asset management systems
• Certification in Fleet Management or Logistics (a plus)

Benefits

• Medical, dental, vision, basic life and disability insurance
• Company’s 401(k) plan
• Vacation, sick and holiday pay

Compensation Range

$27.73 - $34.67 Pay Rate Type: Hourly

Job Number

J13307