Fleet Assistant - Gaza

The Opportunity – Fleet Assistant

Post location: Gaza Field Office - Deir al Balah (Subject to change depending on SC priorities)

Contract Duration: Until End of December 2026

Role Purpose

This position is responsible to support the Fleet Officer in managing the daily operations of the organization's fleet of vehicles and generators to ensure the efficient and safe transport of staff, goods, and services in one hand and to assure generators in all premises are managed as per the policy. This role will be responsible for assisting in the coordination, maintenance, and monitoring of vehicles, ensuring that they comply with safety standards, and supporting drivers in their daily tasks. The Fleet Assistant will play a crucial role in ensuring that transportation services are provided effectively to support Save the Children’s programs.

Scope of Role

Reports to: Fleet Officer

Staff reporting to this post: None.

Key Areas of Accountability

• Assist in the daily scheduling and coordination of vehicle assignments, ensuring optimal use of fleet resources.
• Assist in coordinating with program teams to meet transportation needs for field trips, deliveries, and other operations.
• Maintain accurate records of vehicle requests, usage logs, and driver assignments.
• Monitor vehicle maintenance schedules, ensuring timely servicing and repairs in line with the organization’s policies.
• Inspect vehicles regularly to ensure they are safe, roadworthy, and compliant with regulatory and internal standards.
• Coordinate with approved garages and suppliers for vehicle maintenance and repairs.
• Assist in managing the driver team, ensuring that they adhere to schedules, safety standards, and internal policies.
• Ensure vehicles are parked in safe and secure locations and that vehicle keys are properly safeguarded and managed in line with fleet security procedures.
• Ensure compliance with the organization's Child Safeguarding Policy, Code of Conduct, and reporting procedures. Promote a safe environment for children and immediately report any safeguarding concerns, incidents, or suspected violations in accordance with organizational policies.
• Monitor drivers' daily performance and compliance with driving regulations, reporting any concerns to his supervisor.
• Monitor fuel consumption against approved allocations and operational requirements, identifying and reporting abnormal or excessive consumption.
• Maintain accurate fuel records and conduct regular reconciliation of fuel received, issued, consumed, and closing balances.
• Verify fuel issuance and supporting documentation, including fuel receipts, fuel issue records, vehicle fuel logs, and generator fuel logs.
• Conduct periodic physical verification of fuel stocks and promptly report any discrepancies, shortages, or irregularities.
• Prepare and submit weekly and monthly fuel consumption and reconciliation reports, ensuring that all supporting documentation is complete and properly maintained.
• Support in analyzing fleet efficiency and implementing cost-saving measures.
• Assist in ensuring that all vehicles comply with local transport regulations, insurance requirements, and safety protocols.
• Assist in maintaining updated vehicle documentation, including licenses, permits, and insurance.
• Support in responding to any vehicle accidents or incidents, ensuring proper documentation and reporting.
• Other projects as defined by the HRM.
• Be prepared to vary day-to-day activities and work pattern/hours in humanitarian response situations.
• Position holder may be required to outside of normal duties and working hours during emergency responses.

Qualifications

• Bachelor’s degree Diploma or equivalent in Business Administration, or any relative field.
• Valid Driving license.
• Basic knowledge of mechanics and repair.
• Good knowledge and computer skill (Excel, Word, etc.).

Experience and Attributes

Essential:

• At least two years’ experience in managing fleet or any related field.
• Basic knowledge of mechanics and repair.
• Basic knowledge of HF and VHF radio equipment use.
• Ability to monitoring logbook properly.
• Excellent interpersonal, communication and presentation skills.
• Highly dedicated and motivated for the organization.
• Spoken Arabic language is must.

Desirable:

• Speaking English would be an advantage.

Additional Job Responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.