Fiscal Operations Lead

Job Description

The Fiscal Operations Lead serves as a resource within the External Relations Division, focusing on enhancing operational efficiency and strategic impact. The Fiscal Operations Lead plays a key role in improving procurement management, travel coordination, contract processing, and budget management. The Fiscal Operations Lead position combines operational oversight with data analytics to provide actionable insights for strategic decisions.

Responsibilities

• Manage internal systems and technology, ensuring policy compliance
• Ensure the efficient execution of procurement, travel coordination, contract processing, and budget management functions
• Lead high-value or specialized procurement efforts requiring additional expertise
• Drive process improvements for fiscal operations within External Relations
• Oversee the acquisition, analysis, and presentation of divisional financial data to support decision-making
• Maintain comprehensive dashboards and reports to ensure accuracy and accessibility
• Conduct regular audits and implement quality assurance measures to uphold data integrity
• Monitor expenditure patterns, assist with budget planning, and identify cost-saving opportunities within External Relations
• Collaborate with the Financial Services team to produce financial reports, provide financial guidance, and ensure alignment with organizational budgetary requirements
• Deliver actionable insights and recommendations derived from data analysis to inform strategic and operational decisions
• Provide training and support on compliance and best practices to divisional team members
• Support divisional team members with inquiries related to procurement, travel, budget management, and other financial services

Essential Functions

• Demonstrate TSTC Core values of Excellence, Accountability, Service and Integrity with internal and external stakeholders, customers, students and members of the community
• Serve as a subject-matter expert in managing procurement, travel coordination, contract processing, budget management, and other fiscal operations within the External Relations Division
• Lead high-value or specialized procurement efforts requiring additional expertise
• Ensure the efficient execution of these functions, maintaining compliance with organizational policies and providing support for strategic initiatives
• Lead efforts to streamline and enhance workflows in fiscal operations within External Relations
• Identify areas for improvement, implement best practices, and work with stakeholders to refine processes and increase operational efficiency
• Oversee the acquisition, analysis, and presentation of divisional financial data to support decision-making
• Maintain comprehensive dashboards and reports to ensure accuracy and accessibility
• Conduct regular audits and implement quality assurance measures to uphold data integrity
• Monitor expenditure patterns, assist with budget planning, and identify cost-saving opportunities within External Relations
• Collaborate with the Financial Services team to produce financial reports, provide financial guidance, and ensure alignment with organizational budgetary requirements
• Deliver actionable insights and recommendations derived from data analysis to inform strategic and operational decisions
• Provide training and support on compliance and best practices to divisional team members
• Support divisional team members with inquiries related to procurement, travel, budget management, and other financial services

Education & Experience

• Required Qualifications: Associate’s degree or some college required. Two years of required experience in contract management, procurement, or related field. Two years of required experience in budget management and financial analysis. One year of required experience in data analysis, reporting, or related field.
• Preferred Qualifications: Bachelor’s degree preferred. Three years of preferred experience in contract management, procurement, or related field. Three years of preferred experience in budget management and financial analysis. Two years of preferred experience in data analysis, reporting, or related field.

Skills & Abilities

• Ability to use administrative platforms, spreadsheets, and business tools to process, analyze, and present data effectively
• Ability to produce clear, professional written and verbal communications for diverse audiences
• Ability to interpret data, identify trends, and translate findings into actionable recommendations
• Ability to manage multiple projects, competing deadlines, and shifting priorities in a fast-paced environment
• Ability to apply financial planning, budget management, and reporting principles to support operational decisions

Core Competencies

• Customer Service and Teamwork: Commitment to customer service and teamwork demonstrated through proactive engagement and effective collaboration with stakeholders.
• Cross-functional Collaboration: Ability to work independently and collaboratively across organizational levels, including senior management, while meeting deadlines and multitasking in a fast-paced and changing environment.
• Organization and Attention to Detail: This individual displays strong organizational skills and attention to detail, ensuring accurate, timely, and efficient task completion. This includes managing multiple tasks and projects simultaneously, prioritizing effectively, maintaining structured processes, and delivering high-quality results.
• Problem-Solving: Identifies, analyzes, and resolves problems and challenges to drive continuous improvement and innovation with strong critical thinking abilities.
• Strategic Thinking: Ability to think critically, analyze data and trends, develop innovative strategies for external relations, and implement short and long-range goals.
• Innovation: Experience in evaluating, developing, and implementing operational improvements through automation and process redesign to enable scalability and velocity. Ability to identify emerging trends, technologies, and best practices in external relations and apply them strategically to advance TSTC's objectives.

Extra Duties Statement

This job description outlines the general responsibilities and expectations of the role. It is not intended to include every task or responsibility. Additional duties may be assigned by leadership as needed.

Work Environment

This position is classified under Fair Labor Standard Act (FLSA) as exempt and operates in a professional and instructional environment that may include campus offices, classrooms, or lab settings. TSTC will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the position.

Equal Opportunity Employer

Texas State Technical College (TSTC), as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, genetic information, or veteran status in employment, educational programs and activities, and admissions.

Background Checks

A criminal history background check will be required for the finalist(s) under consideration for this position.