Fiscal Manager

City of Franklin is a progressive community offering diverse, challenging, and rewarding roles that provide employees with a strong sense of civic pride through public service.

About the role

Under limited supervision of the Fire Chief, administers financial management of the Franklin Fire Department and provides financial analysis as needed.

Responsibilities

• Financial Analysis and Reporting
  • Prepares and administers the departmental budget, forecasting funding for staff, equipment, materials, and supplies; submits budget recommendations and justifications.
  • Monitors expenditures against approved budget and inventory management.
  • Analyzes accounts to monitor departmental spending and purchasing patterns.
  • Performs budget and financial analysis to enhance completeness and accuracy of performance measures.
  • Assists fire personnel with general ledger coding for payments and receipts.
  • Performs a variety of accounting tasks, including posting financial data, balancing accounts, tracking fund activity, and maintaining financial ledgers.
  • Prepares financial reports such as journal entries, payment documents, balance sheets, and other financial statements.
  • Develops budget amendments for the Fire Department and monitors budgetary encumbrances.
  • Develops and maintains departmental financial policies and procedures.
  • Performs budget reports for the Fire Chief and Administration and Operations Chiefs.
  • Reconciles general ledger accounts and creates journal entries to adjust or correct previous transactions.
  • Monitors budgetary expenditures for the Fire Department and all related funds.
  • Serves as lead for internal and external performance measure and benchmarking efforts, including those in the annual operating budget and other city-wide or industry programs.
  • Prepares bid documents for approval by the purchasing manager.
  • Applies for Federal and State funding for emergency management-related needs, administers grants, and reports on their progress.
• Financial Administration
  • Administers grants regarding payments, compliance, and audits; ensures compliance with federal and state grant requirements.
  • Prepares required quarterly or annual financial reporting and assists departments with grant financial reporting.
  • Ensures proper close-out of grants and monitors usage before the end of the grant period.
  • Ensures cost and depreciation information for capital assets is available for audit, departments, and insurance purposes.
  • Ensures cost information for financial inventory is available for audit, departments, and insurance purposes.
  • Facilitates Fire travel and training processing and accounting.
  • Ensures all audits and accounting procedures are maintained regarding financial donations received by Fire Department Administration.
  • Maintains documentation and ensures compliance with accreditation standards regarding Fiscal Management.
  • Oversees and maintains records regarding agency-owned property/inventory.
• Auditing
  • Assists external auditors with the audit of accounting and financial management systems; provides requested information.
  • Performs internal audits as appropriate and timely.
• External Reporting
  • Submits and monitors State or Federal grants received in partnership with the Finance Department.

Requirements

• Job Content Knowledge
  • Thorough knowledge of City policies, procedures, and accounting practices related to the position.
  • Considerable knowledge of business management practices, personnel and program management principles, and auditing techniques.
  • Ability to read and use ledgers, bank statements, billing invoices, and insurance forms.
  • Familiarity with bidding procedures.
  • Proficiency in word processing and data entry functions.
  • Considerable knowledge of computer systems, including hardware, software, peripherals, and communications systems.
  • Knowledge of the geography of the City.
  • Ability to develop and administer operations and staff plans for departmental efficiency.
  • Ability to implement long-term goals for departmental effectiveness and efficiency.
  • Stays updated on changes in policy, methods, computer operations, and equipment needs.
• Language Skills
  • Ability to read, analyze, and interpret scientific and technical journals, financial reports, and legal documents.
  • Ability to respond to inquiries or complaints from customers, regulatory agencies, or the business community.
  • Ability to present information effectively to top management, public groups, and others.
• Mathematical Skills
  • Ability to calculate figures such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
  • Ability to apply concepts of basic algebra and geometry.
• Reasoning Ability
  • Ability to define complex problems, collect data, establish facts, and draw valid conclusions.
  • Ability to interpret technical instructions in mathematical or diagram form and deal with abstract and concrete variables.
• Teamwork
  • Develops constructive and cooperative working relationships with others.
  • Provides input into identifying and solving problems.
  • Anticipates the needs of others for information and provides it in a timely manner.
  • Willingly assists others with job tasks when appropriate.

Qualifications

• Education and Experience
  • Bachelor’s degree in accounting, finance, or business administration, plus a minimum of four to six years of related experience.
  • Equivalent combination of education and experience may be considered.
  • Master’s degree in accounting, finance, or business administration preferred.
  • Certified Public Accountant (CPA) or Certified Municipal Finance Officer (CMFO) preferred.
• Certifications/Licenses
  • Valid Driver’s License.

Pay

$87,921 - $95,679 Annually

Benefits

For detailed benefits information, visit this link.