Fiscal Grant Manager

Position Summary

The Fiscal Grant Manager's primary focus is tracking and reconciling grant expenditures while supporting all aspects of general ledger activity and fixed asset tracking. This role assists the Senior Director of Finance and Chief Financial Officer with financial analysis, reporting, and general accounting functions, including revenue and expenditure processing, ledger maintenance, and ensuring compliance with generally accepted accounting principles.

Cultural Awareness

Associates are expected to demonstrate ethical and cultural awareness aligned with PPGOH’s In This Together ethos by: Treating all individuals with respect, empathy, and dignity; Protecting confidentiality and sensitive information; Valuing diverse cultures, identities, and lived experiences; Seeking to understand the communities we serve and delivering inclusive, culturally responsive services; Supporting equitable access to the highest attainable standard of health for all, regardless of background or identity.

Duties And Responsibilities

• Prepare, track, and reconcile grant budgets to ensure accuracy and compliance with funding requirements.
• Monitor grant expenditures to ensure alignment with approved budgets and reporting standards.
• Perform and post journal entries, including monthly reconciliations for accounts such as accounts receivable, postage, copiers, physician hours, petty cash, and other assigned accounts.
• Prepare monthly account reconciliations as needed.
• Supervise and or process monthly inventory utilization postings and inventory reconciliations.
• Reconcile and audit petty cash.
• Maintain and reconcile the fixed asset listing.
• Lead the preparation and filing of Form 990, AAFR, QAFR, 401K audit documentation and required PPFA and other regulatory reports.
• Prepare requested financial documentation and assist with the annual agency audit and accreditation visits.
• Aid the CFO with accumulation of financial data, analysis, reporting, and budget preparation.
• Document and maintain departmental accounting policies and procedures.
• Other duties as assigned.

Qualifications And Skills

• Strong knowledge of general accounting principles and GAAP compliance.
• Demonstrated experience in grant tracking and budget reconciliation.
• Strong analytical and problem-solving skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple deadlines and maintain confidentiality.
• Proficiency in accounting systems and Microsoft Excel.

Preferred Qualifications

• Experience in nonprofit or healthcare accounting.
• Experience with audit preparation and regulatory reporting.

Education And Experience

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of four years of related accounting experience may be considered in lieu of a degree.

Work Schedule And Availability

• This role requires availability during core business hours of 8a.m. through 5p.m. Eastern Time and requires occasional work during evenings and weekends based on operational needs, project timelines, or system implementations.

Travel Requirements

• Occasional travel may be required for meetings, training, community engagement activities, or project-related activities.
• The ability to travel within the service area is required.