Fiscal & Business Analyst I

About the role

The Morsani College of Medicine (MCOM) has active research programs in basic, translational, and clinical sciences. The MCOM Office of Research supports faculty and students with their research endeavors by providing research administrative support. This office reports to the Vice Dean of Research and is part of the MCOM Dean's Office. The Office of Research has assumed all research administration for USF Health. As part of this centralization, this position provides fiscal and budget analysis and support to the administration of USF Health and College of Medicine Office of Research.

Responsibilities

• Assists and processes research purchasing using purchase orders, Pcard, and contracts.
• Assists and processes research travel using Archivum.
• Reconciles all accounts such as E&G, grant, USF Foundation, Research Foundation, Rebate Accounts, Auxiliary accounts, carry-forward, etc. and resolves any discrepancies. May review and make adjustments to initial reconciliations done by fiscal support positions. May maintain an additional shadow financial system.
• Prepares and develops financial projections/forecasts, "what if" scenarios, budget control systems, cash management systems, etc. and works with management on financial planning and reporting at monthly, quarterly and yearly intervals.
• Processes vendor payments and assists with procurement-related activities in compliance with university guidelines.
• Manages cash flow for an Auxiliary operation, department, or grant by monitoring expenditures, requesting funds, preparing cash operating plans, etc.
• Performs accounting and financial tasks for loans and interest payments related to large purchases or projects which have been financed.
• Recommends appropriate accounting controls to be implemented and develops new and/or makes revisions to previous fiscal procedures for the department, division, grant or college.
• Has approval authority for all purchasing related activities and provides oversight by monitoring how purchases are affecting the budget, for compliance with USF policies and OMB guidelines, and for appropriate spending limits.
• Maintains payroll expenses and may advise on appropriate chartfields/accounts for salary expenditures. Assists in planning for future salary & rate budget allocations.
• Performs other program, grant, auxiliary or department specific financial or budget related activities.
• Serves as a liaison with other USF departments and/or external agencies by problem solving, resolving budget issues, and providing appropriate information for various financial, budget or grant related inquiries.
• Prepares annual budgets for assigned programs to submit to Financial Leadership.
• Completes in-year forecasting and prepares historical trend analysis reports.
• Performs other duties as assigned.

Qualifications

• Minimum Qualifications: Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and 0-2 years of fiscal related work experience; or a Bachelor's degree in no specific required field and two years of fiscal related work experience; or four years fiscal related work experience.
• Knowledge, Skills & Abilities: Analytical thinking skills. Problem solving. Ability to work within a team. Effective communication skills. Excellent customer service skills. Knowledge of accounting, consolidated financial reporting, reconciliation of multiple accounts, accounts payable, accounts receivable and journal entries.

About Us

Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check. Applicants have rights under Federal Employment Laws: The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process. Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.