Firm Support Specialist I

About the role

Firm Support Services at Forvis Mazars keep the firm running smoothly by delivering essential administrative support. Their work ensures operational efficiency, allowing teams to focus on their core goals. By maintaining a professional, well-organized environment, they play a key role in advancing the firm's mission and success.

Responsibilities

• Provide support for Partners and Managing Directors to manage calendars, schedule meetings, travel logistics (booking flights, accommodations and transportation) and handle correspondence.
• Oversee day-to-day office operations such as maintaining office supplies, equipment and facilities.
• Handle all aspects of incoming and outgoing mail and packages.
• Help keep break rooms presentable by making coffee, restocking coffee supplies and loading/unloading dishwashers, as well as other tasks, as needed.
• Handle incoming phone calls for multiple offices and related switchboard tasks with lasting, positive impression of the Firm.
• Greet guests with lasting, positive impressions of the Firm.
• Perform all aspects of facilities support.
• Ensure a clean, organized and efficient office environment.
• Aid in planning and execution of local events, meetings, and/or conferences.
• Serve as a central point of contact for internal and external inquiries and routing them to the appropriate individuals.
• When needed, finalize documents in an electronic format such as pdf document or word document and proper filing/organization of those documents.
• When needed, print documentation and bind for client delivery.
• Complete special projects as assigned.

Requirements

• High school diploma or equivalent
• Proficient in Microsoft Office Suite

Qualifications

• Associate's Degree preferred
• 1+ year of related administrative experience preferred

Skills

• Strong organizational skills
• Excellent communication and interpersonal skills
• Attention to detail
• Ability to multi-task and prioritize workload
• Knowledge of Microsoft Office Suite

Benefits

Our robust total rewards program and flexible work environment reflect our commitment to people, careers, and well-being-empowering our team to grow and thrive while delivering exceptional service. To explore what makes working at Forvis Mazars special, visit www.forvismazars.us/careers.

Pay

Details on compensation will be provided during the interview process.

Schedule

Details on work hours will be provided during the interview process.