Fire Grant & Accreditation Coordinator

About the role

This position plays a key role in securing critical funding, driving organizational improvement, and ensuring the department meets the highest professional standards.

Responsibilities

• Coordinates and manages all departmental accreditation activities, including self-assessments, compliance documentation, timelines, and renewal preparations to maintain accreditation standards.
• Oversees the department’s grant administration process, including research, application development, award management, compliance monitoring, and reporting requirements.
• Affords assistance with strategic planning, community risk assessments, performance measurement, and continuous improvement initiatives to support departmental goals and operational effectiveness.
• Reviews, develops, and updates policies, procedures, written directives, and accreditation-related documentation to ensure organizational compliance and best practices.
• Collections, analyzes, and maintains departmental data, records, databases, and supporting documentation related to accreditation, grants, compliance, and organizational initiatives.
• Serves as a liaison with accrediting agencies, government entities, partner organizations, and department personnel by facilitating communication, coordinating meetings/site visits, and responding to information requests.
• Performs project coordination and support for accreditation, grant, and interagency initiatives by collaborating with department staff, subject matter experts, and external partners.

Requirements

• Bachelor’s degree from an accredited college or university or equivalent, directly related, experience.
• Valid State of Texas Driver’s License with acceptable driving record.
• Preferred Municipal government experience.
• Bilingual (Spanish or American Sign Language).
• Previous experience with the CPSE accreditation process.
• Certified Grant Management Specialist.
• Professional Designation as a Fire Analyst through the Center for Public Safety Excellence.

Qualifications

• Knowledge of administrative, procedural, organizational, and fiscal data related to grant programs and the methods used to access and manage such information.
• Knowledge of grantor web-based application and reporting systems.
• Knowledge of budget development, evaluation, adherence, and forecasting principles.
• Knowledge of organizational management and financial administration practices.
• Knowledge of report preparation and record maintenance practices, including metrics and analytics.
• Knowledge of effective public relations principles and practices.
• Knowledge of research methods, presentation techniques, and communication strategies.
• Knowledge of business English, grammar, punctuation, spelling, editing principles, and formatting standards.
• Knowledge of modern office practices, office equipment, computer software, and related applications.
• Knowledge of short- and long-range program planning principles and techniques.
• Ability to maintain a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously.
• Ability to establish and maintain effective working relationships with community leaders, nonprofit organizations, management staff, employees, co-workers, and the general public.

Skills

• Administrative, procedural, organizational, and fiscal data related to grant programs.
• Grantor web-based application and reporting systems.
• Budget development, evaluation, adherence, and forecasting principles.
• Organizational management and financial administration practices.
• Report preparation and record maintenance practices, including metrics and analytics.
• Public relations principles and practices.
• Research methods, presentation techniques, and communication strategies.
• Business English, grammar, punctuation, spelling, editing principles, and formatting standards.
• Modern office practices, office equipment, computer software, and related applications.
• Short- and long-range program planning principles and techniques.

Benefits

• Medical: United Healthcare
• Dental: Cigna
• Vision: Superior Vision
• Retirement: Texas Municipal Retirement System
• Disability: Equitable
• Life Insurance: Free
• Disability Insurance: Voluntary elected coverage
• Training and Tuition Assistance: Access to funding up to $1,500 per semester or $3,000 per year for courses that are job-related or will enhance your work performance
• Paid Sick, Vacation, & Holiday Leave: 10 holidays per year and one personal employee day per year; 15 days sick leave per year; 15 days Paid Parental Leave

Pay

• Starting at $XX per hour

Schedule

• Full-time