Financial Services & Project Manager, AVDI - 140937

UC San Diego is ranked the 9th best public university in the nation by U.S. News and World Report and is the largest employer based in San Diego County. Reporting to the VC-CFO, Information Technology Services (ITS) delivers Enterprise information technology services to the University of California, San Diego (UCSD) under the leadership of the campus Chief Information Officer (CIO). ITS uses world-class services and technologies to empower UC San Diego's mission to transform California and the world as a student-centered, research-focused, service-oriented public university.

As a strategic member of the UC San Diego community, IT Services embraces innovation in their delivery of IT services, infrastructure, applications, and support. IT Services is customer-focused and committed to collaboration, continuous improvement, and accountability. Equity, Diversity, and Inclusion are core values at UC San Diego and within Information Technology Services.

The IT Infrastructure Operations group provides mainframe, data center, computer lab, facilities, audiovisual design and installation, media events services, classroom support, network/computer/printer installation, and repair. Service locations include UCSD main campus, Torrey Pines Centers, UCSD Medical Center, Scripps Institute of Oceanography, and Off Campus Housing. The IT Business Office provides human resources, administration, and financial support to ITS staff and management as well as billing customer service to the campus community.

About the role

Under the direction of the AV IT Engineer Manager, with a dotted-line reporting relationship to the Finance Director, this position is responsible for complex budgeting, financial analysis, operational coordination, and project management functions supporting the Classroom Technology and AVDI teams. The role oversees financial models, recharge and billing operations, resource forecasting, project budgeting, and project coordination activities for classroom technology and audiovisual initiatives.

Serves as a key project management resource for classroom refreshes, audiovisual installations, infrastructure upgrades, and other technology-related initiatives by coordinating schedules, monitoring project milestones, tracking deliverables, managing documentation, facilitating communication among stakeholders, and identifying project risks and budget impacts. Provides expert recommendations to leadership regarding short- and long-range strategic planning for self-supporting activities, operational improvements, project prioritization, and resource allocation.

Responsibilities

• Responsible for full lifecycle of purchasing for customer project requests. Collaborate with departmental buyers, requesters, and vendors to ensure all documentation and approvals are in place per university and departmental policy. Collaborate with ITS professional buyer when issues with vendor agreements or relations arise.
• Prepare bid packages and documents.
• Responsible for activities relating to the timely recharge billing, auditing, and analyzing of various recharges. Functions as a resource to support staff on issues such as researching financial discrepancies, escalated customer service problems, and vendor concerns.
• Prepares, reviews, and/or approves financial transactions. Responsible for timely and efficient billing operations.
• Leads the preparation, analysis, and development of complex financial models and schedules. Monitors and ensures efficient transactional operations.
• Leads and coordinates operational and financial aspects of classroom technology, audiovisual, and infrastructure projects from initiation through completion. Develops and maintains project plans, schedules, milestones, documentation, risk logs, and status reporting.
• Recommends and implements quality customer service standards and procedures to affect various constituencies, including internal department, students, and external vendors.
• Responsible for providing reports and analyses for varied and complex budgetary, financial, and resource projects. Provides analytical support for complex budget, financial, or resource analysis projects. Participates in moderately complex audits of processes and recommends changes to processes.
• Ensures that the appropriate internal controls are addressed, maintained, and strengthened to protect University resources. Maintains records of proposed, planned, and completed jobs. Assists in file maintenance, ensuring all required information is accurate and on file.
• Prepares and analyzes reports and provides recommendations to the AV manager for inventory adjustments, materials selection, and inventory forecasting.

Requirements

• Bachelor's degree in related area and/or equivalent experience/training.
• Thorough knowledge of financial processes, policies, and procedures.
• Thorough knowledge of financial data management and reporting systems.
• Strong proficiency in the use of spreadsheet and database software.
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high-volume environment, organizational skills, effective verbal and written communication skills, sound judgment, and decision-making.
• Ability to function effectively as a member of a team.
• Ability to adapt to changing priorities.

Preferred Qualifications

• Some knowledge of Extron, Crestron, BiAmp, DANTE, CAT6, Ethernet, fiber optics.
• Knowledge of campus recharge and rate policies and ability to review, collect, and compile information necessary to establish and update recharge rates.
• Knowledge of university accounting and billing processes.
• Proficiency in QuickBooks, campus recharge, and purchase order software, as well as the department's internal recharge system.
• Working knowledge of UC and UCSD policies and procedures for fund accounting, contract and grant accounting, purchasing, rate recharge, inventory, and asset tracking.

Special Conditions

• Job offer is contingent upon satisfactory clearance based on Background Check results.
• Employee must be available to work evenings and weekends.
• Employee must be available to attend on-site annual Inventory.
• Employee must be available to travel as required.

Pay

$79,200 - $94,000 / Year

Schedule

• 8 hrs/day, Hybrid
• One week onsite in June

Benefits

• Health/Dental/Vision Insurance (effective first day of hire).
• Vacation/holidays (15 vacation days & 13 paid holidays a year).
• Work/Life Balance programs.
• UC Retirement Plan.
• Pet insurance.

For more information about UCSD benefits and work/life, visit UC Total Compensation Calculator.