Financial Program Assistant

About the role

Are you a detail-oriented professional who enjoys working with numbers and building strong working relationships? Accounts Payable at South Dakota State University is seeking a Financial Program Assistant to join our team. In this role you will help ensure proper and timely auditing, review and approve payments, and ensure compliance with state, federal and university regulations. This position is located in Brookings, South Dakota. SDState is the state’s largest, most comprehensive university with over $94 million annual research expenditures, more than 200 academic programs and an enrollment of approximately 12,000 students. The university is part of a dynamic community for families, students, young professionals, and retirees, which offers an abundance of attractions and activities. The Accounts Payable Department is responsible for the timely and accurate processing and recording of payments to outside vendors, ensuring compliance with University guidelines as well as state and federal regulations. This role is essential in maintaining smooth financial operations and supporting the University's commitment to efficiency and transparency in its financial practices.

Responsibilities

• Understand the operations of South Dakota State University's Accounts Payable (AP) function, ensuring compliance with relevant policies and procedures from the State of South Dakota, South Dakota Board of Regents, and the University.
• Serve as the primary auditor and approver for direct pay invoice documents.
• Assist the AP team with processing payment cycles.
• Serve as a backup for Contracts+ and encumbrance processes.

Benefits

• Medical, dental, and flexible benefits.
• Retirement plans with 6% matching.
• Compensation packages.
• Paid holidays (eleven) and vacation leave (10 hours annual leave each month).
• Sick leave (9.34 hours each month).
• Access to internal and state-sponsored training.
• Reduced tuition for state-supported courses at all State of South Dakota academic institutions.
• Relocation benefits available per university guidelines.

Knowledge, Skills & Abilities

• Knowledge of State, SDBOR, and University policies and procedures.
• Knowledge of allowable expenditures across university funding sources.
• Skill and ability to demonstrate strong organizational skills.
• Skill and ability to practice effective time management.
• Skill and ability to provide excellent customer service.
• Skill and ability to communicate effectively and practice active listening.
• Skill and ability to use technology and software proficiently.
• Required license: Valid driver's license or ability to obtain one within 30 days of hire.
• Must be authorized to work in the U.S.; sponsorship is not available for this position.