Financial Operations Associate

About the role

We are seeking a detail-oriented Administrative Operations Coordinator to support daily operational and accounting functions in a fast-paced office environment. This position is ideal for someone with strong administrative experience, excellent organizational skills, and the ability to manage multiple priorities while maintaining a high level of accuracy.

Responsibilities

• Process daily and monthly payment requests through accounting systems
• Match, review, and process invoices using designated payment platforms
• Apply client payments, including ACH, wire, and check transactions
• Process credit card payments and ensure proper invoice allocation
• Assist with accounts receivable activities, payment research, and billing support
• Maintain spreadsheets and enter data accurately
• Monitor and manage shared department email inboxes
• Identify discrepancies and assist with implementing process improvements
• Support operational reporting and administrative projects as needed
• Collaborate with team members to resolve issues and improve workflows

Qualifications

Required Experience

• Administrative support, office support, or coordinator experience
• Customer service experience
• Data entry, records management, or document tracking experience

Preferred Skills

• Basic accounting knowledge
• Familiarity with invoicing, billing, accounts receivable, or payment processing
• Proficiency with Microsoft Excel
• Experience working with accounting or financial systems

Skills

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to prioritize tasks independently
• Strong written and verbal communication skills
• Problem-solving mindset and willingness to take initiative
• Ability to thrive in a fast-paced, changing environment
• Professionalism, discretion, and sound judgment

Benefits

• Medical, dental, and vision insurance
• Critical illness, accident, and hospital coverage
• 401(k) retirement plan with pre-tax and Roth post-tax contribution options
• Life insurance (voluntary life & AD&D for employee and dependents)
• Short- and long-term disability coverage
• Health savings account (HSA)
• Transportation benefits
• Employee assistance program
• Time off/leave (PTO, vacation, or sick leave)
• Additional voluntary benefit options

Pay

$20.00–$22.00 per hour, plus overtime eligibility. Individual compensation within this range depends on qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other job-related factors.

Schedule

• 100% onsite
• 12-month contract
• Contract position

Location

White Plains, NY