Financial Coordinator-College of Medicine Admin

Job Summary/Essential Job Functions

The Financial Coordinator provides financial and operational support for College of Medicine (COM) departments and administrative units. This position supports financial reporting, reconciliation, and budgeting activities by serving as a centralized resource for multiple departments, ensuring consistency in financial practices and coordinated support across the organization.

Responsibilities

• Reconciles assigned accounts monthly to ensure accuracy and compliance.
• Manages designated GL code transactions and labor distribution reports monthly, including resolving discrepancies and ensuring timely updates.
• Reviews and processes contract invoices and resolves invoice and payment issues.
• Inputs and maintains labor schedules; reviews and verifies new hire setup in Oracle, ensuring accurate funding distributions and coding.
• Affords assistance with annual budget updates in Oracle.
• Maintains faculty termination report, scholarship tracking, and the Gift and Endowment database.
• Compiles and reviews financial data to support routine departmental and administrative reporting.
• Reviews COM base accounts to identify and remove inappropriate charges.
• Serves as a backup to the Financial Manager for system approvals and assists departments with financial processes and related tasks.

Qualifications

• Education: High School Diploma or GED. (TRANSCRIPT REQUIRED)
• Experience: Five (5) years of financial experience; OR Bachelor’s Degree and one (1) year of financial experience; OR a combination of education and work experience to equal five (5) years. (Experience in Oracle is preferred.)
• Knowledge, Skills, And Abilities: Excellent financial analysis and reporting skills. Skill in Microsoft Excel. Ability to work independently and accurately with detailed data. Excellent computer and written and verbal communication skills.

Work Schedule

This position may occasionally be required to work weekends and evenings.