Financial Associate II
About the Office for External Education
The Office for External Education (OEE) is a highly entrepreneurial, diverse, and inclusive department within Harvard Medical School. OEE delivers a portfolio of innovative medical education opportunities, including live, online, and blended programming, as well as digital, multimedia, and print resources, to a broad range of learners.
Job Description
The Financial Associate II reports to the Director Financial Operations and performs complex accounting tasks and control functions that support the maintenance of the books and records of OEE. Key responsibilities include:
Managing complex accounting journals independently, including preparation, review, and approval to support the maintenance of the General Ledger (GL), including revenue recognition through Salesforce for B2C and B2B, monthly adjustments, PCR payroll adjustments, and accruals.
Leading month-end, quarter-end, and year-end closing processes, ensuring timely and accurate reporting.
Managing the balance sheet by analyzing, reconciling, and resolving issues in a timely manner.
Managing follow-ups and reviews of any GL-related inquiries by staff or central offices.
Preparing, reviewing, and approving B2P vendor payments and reimbursements, monitoring and resolving discrepancies or issues with vendors and faculty payments, and maintaining vendor and faculty relationships.
Managing the Accounts Receivable process, including billing, communications, collections, and customer management. Collaborating with internal teams to resolve customer billing disputes or other unique issues.
Reviewing and approving departmental p-card transactions.
Supporting day-to-day financial operations, including process improvement initiatives and system implementation to enhance efficiency and accuracy.
Preparing and assisting with management and development of reporting, varying in complexity.
Aiding in the development, implementation, and maintenance of financial policies and procedures.
Collaborating effectively with the Financial Planning and Analysis department to expand knowledge on budget and reporting processes and align financial operations to support organizational objectives.
Ensuring compliance with OEE/HMS/HU financial operations policies.
Providing coverage of tasks for other Financial Operations team members as needed.
Qualifications
Basic Qualifications: 5 or more years of experience in accounting, finance, or related field. Higher education may count towards experience.
Additional Qualifications and Skills: Bachelor's degree in accounting, finance, or related field preferred. Strong understanding of financial systems and accounting procedures. Proficiency with Microsoft Excel and other Office suite applications. Excellent communication skills, attention to detail, and ability to deliver exceptional customer service. Ability to handle multiple tasks and prioritize in a fast-paced environment. Experience building effective, efficient systems and documenting business practices/standard operating procedures. Ability to handle complex and confidential information with discretion. Ability to work independently or collaboratively with minimal supervision.
Additional Information
Standard Hours/Schedule: 40 hrs. per week | Monday - Friday | 8:00 am - 5:00 pm
Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
Pre-Employment Screening: Identity, Criminal, Credit
Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.
Work Format Details: This position has been determined by school or unit leaders that the duties and responsibilities can effectively be performed fully remotely at a non-Harvard location. Employees in fully remote positions must work all scheduled hours in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. At the discretion of the department, fully remote employees may occasionally be required on site at a Harvard location. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges: This position is salary grade level 055. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
Benefits: Harvard offers a comprehensive benefits package that supports a healthy work-life balance and your physical, mental, and financial wellbeing. Learn more on our Benefits & Wellbeing Page.
EEO/Non-Discrimination Commitment Statement: Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy.