Finance Operations Associate

About the role

The Finance Operations Associate is responsible for reviewing, validating, and reconciling weekly employee project sign-in sheets required by certain clients for work performed on their job sites. This includes ensuring accurate reporting of hours worked and proper allocation of labor costs to jobs, projects, or cost centers. The Finance Operations Associate will also audit packing slips and material deliveries to job sites. This role plays a key part in maintaining financial accuracy, supporting internal finance processes, and ensuring compliance with company policies and client requirements.

Responsibilities

• Review weekly sign-in documentation for accuracy, completeness, and compliance with company and client requirements.
• Verify that hours worked, overtime, PTO, and other applicable codes are recorded correctly.
• Confirm that employees have submitted required documentation on schedule and that supervisors have approved it when necessary.
• Identify missing, incomplete, or inconsistent entries and follow up promptly with employees or supervisors.
• Investigate discrepancies in job coding and work with project managers to correct errors.
• Prepare weekly reports summarizing documentation errors, corrections, and trends.
• Support implementation of new timekeeping or documentation tools and system enhancements.
• Review packing slips and delivery documentation to support customer invoicing and job costing.

Qualifications

• Strong attention to detail and accuracy.
• Ability to analyze data, identify discrepancies, and resolve issues efficiently.
• Flexible with working hours to meet deadlines.
• Ability to work under deadlines and manage weekly review cycles.
• Familiarity with Microsoft Office Suite.
• Strong communication and follow-up skills.
• Experience with ConnectWise software is a plus.

Pay

$50,000.00 - $60,000.00/year

Schedule

Full-Time, In-Person