Finance Operations Associate

Museum Overview The Brooklyn Museum is a world-renowned cultural institution dedicated to preserving and showcasing art, history, and heritage. Our mission is to bring people together through art and experiences that inspire celebration, compassion, courage, and the will to act. Our vision is to serve as an institution where art is a powerful force for personal transformation and social change. Celebrating our differences and learning about our diverse communities through our collections, exhibitions, and programming is the core of who we are and what we do. We are committed to creating and cultivating a community of talented, passionate people who are inspired to make the Museum an important hub of community activity and a great global destination. Our staff have the opportunity to grow their professional skills and work collaboratively with colleagues they admire and respect. Read more about our story here . About The Role Brooklyn Museum is seeking a detail-oriented Finance Operations Associate to enhance the Museum’s transaction functions within the Finance team, primarily in support of accounts payable and timecard assistance. This role is responsible for timecard support, vendor on-boarding, reviewing and processing invoices, and responding to vendor and internal staff inquiries regarding payment statuses, discrepancies, and account details. The ideal candidate will have strong organizational skills and experience in accounts payable functions. Responsibilities Invoice Processing & Payment ManagementReview and ensure complete coding of all monthly credit card transactionsProcess invoices in the expense system (Ramp), ensuring correct coding and approval routingVerify payment details, amounts, and due dates to prevent errors and late paymentsPrepare payments to vendors using ACH, card, check, or wire transfersMonitor payment and reconciliation statuses, and follow up with internal/external stakeholders as neededMaintain expense documentation for all organization transactionsVendor & Staff CommunicationOnboard vendors into the expense system (Ramp), ensuring accurate and complete information - including vendor contact, W9, and payment detailsServe as the primary point of contact for vendor inquiries regarding payment status, outstanding invoices, and billing issuesRespond to internal staff inquiries related to invoices, credit card transactions, AP processes/policies, and platform usageInvestigate and resolve discrepancies related to payments, missing invoices, or incorrect charges by coordinating with vendors and internal departmentsSupport timecard managers in timely timecard completionSupport managers with timecard approvals, labor allocations, and coding questionsSupport in troubleshooting of timekeeping issues, missed punches, and payments processesOther dutiesManage petty cash in the Finance officeDeposit checks and communicate activity to appropriate teamsMaintain payroll calendars and processing schedulesSupport with credit card management/termination support for fully used and unused cards across the organizationCollaborate in the development and implementation of standard operating procedures (SOPs) for payroll and accounts payable functionsAssist in preparation of annual 1099sProvide payment documentation to internal teamsOther duties as assigned Qualifications: Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred).Minimum 2-3 years of work experience in accounts payable, payroll, payment processing, or financial operationsAccuracy in processing financial data and ability to spot errors and discrepanciesStrong problem-solving abilities to resolve payment issues efficientlyExcellent written and verbal communication for vendor and internal interactionsAbility to manage multiple invoices, deadlines, and priorities efficientlyTechnical Skills:payroll platforms, payment platforms, accounting software, or ERP systems (NetSuite, SAP, Sage, QuickBooks, Bill.com, Paycor, or similar).Proficiency in Microsoft Excel, Word, Google Drive, and OutlookExperience with Ramp and Airtable a plusExperience with nonprofit organizations a plus Department: Finance Reports to: Reports to: Senior Manager, Accounts Payable & Payroll Position type: Full-time Grade & Salary: Grade & Salary: I - $69,775 Union status: Union UAW Local 2110 FLSA status: Non-Exempt Schedule: 35 hours per week, Monday–Friday, 9 am–5 pm Benefit Offerings The Museum provides competitive compensation along with generous benefits and perks for all eligible employees. Individual benefit offerings may vary based on position type and union status. Medical, dental, vision and life insurance401(k) Savings Plan and Pension PlanGenerous paid time off, including annual vacation leave, sick leave, and 13 Museum holidaysShort-term and long-term disability coverageFlexible Spending Accounts (FSAs) & Health Savings Accounts (HSAs) for eligible pre-tax health care, dependent care, and commuter expensesEmployee Assistant ProgramFree admission to various NYC museums and cultural institutionsEarly access to Museum exhibitionsInvitations to staff-only programs, tours, and on-site engagement eventsOpportunities to participate in community initiatives and Museum programs40% discount for staff in Museum shops20% discount at Museum caféAll positions are based in Brooklyn, New York, with some eligible for a hybrid work schedule (three days on-site / two days remote) Apply Today We recognize that it’s unlikely that any candidate will meet 100% of the desired qualifications for a role. If much of this job description resonates with you, we strongly encourage you to apply today. We’re committed to welcoming candidates with a wide range of experiences and perspectives – especially those who see themselves contributing to our mission to bring people together through art and experiences that inspire celebration, compassion, courage, and the will to act. If you have questions about our online application system, please contact us at job.applicationquestions@brooklynmuseum.org