Finance Controller

Position Summary

The Finance Controller will oversee TERA’s financial operations, ensuring accuracy, compliance, and strategic alignment with the organization’s goals. This position involves managing financial records, supervising the finance team, and ensuring adherence to all relevant regulations and standards.

Organizational Vision

Tribal EcoRestoration Alliance (TERA) is a community-based, intertribal nonprofit organization that works to revitalize ecology, economy, and culture through indigenous-led stewardship. Our program goals are to: Strengthen intergenerational ties to land and culture, Connect Native people with meaningful livelihoods and culturally relevant work in their ancestral territories, Regenerate local ecology of the North Coast Ranges, Build capacity for Native voices to play a central role in land stewardship.

Skills

• Deeply committed to TERA’s vision of cultivating land stewardship, livelihood, and leadership skills that weave collaborative relationships between Tribal members and the community at large.
• Experience in government grant management.
• Experience supervising a finance team.
• Experience in non-profit finance management, accounting, or an equivalent combination of education, training, and experience.
• Proficient in generally accepted accounting principles (GAAP).
• High proficiency in QuickBooks, preferably a certified user or eligible for certification.
• High proficiency in MS Excel (formulas, import range, formatting, etc.) and Google Workspace applications.

Duties & Responsibilities

• Financial Management:
• Accounting
• Oversee Financial Data Specialist and ensure accurate, timely financial recordkeeping in compliance with GAAP for all financial activities.
• Track daily cash balances and transfer schedules; adhere to the Board’s cash management procedures, including coordination of banking set up, and investment monitoring.
• Review and manage all accounts monthly in the accounting system, including data input and reconciliation; resolve any discrepancies with accounting system plug-ins RAMP and Stripe including resolving app issues.
• Oversee and ensure accuracy in RAMP and QuickBooks Online, including that credit card expenses are completed and reviewed monthly with relevant staff.
• Oversee and implement cost-allocations for the entire funding portfolio in the accounting system, including calculating accurate fringe rates for the fiscal year and budgeting.
• Manage our CPA consultant who performs monthly allocations to state and federal grants, month-end close, reconciliations, and audit support.
• Payables and Receivables
• Oversee Financial Data Specialist and provide quality control on bi-monthly payroll process, payroll tax filings, and collaborate with the Administrative Director to resolve payroll and deduction discrepancies.
• Supervise and support Finance Data Specialist to meet rigorous monthly invoicing deadlines to grantors and clients.
• Review our monthly invoices to provide quality control and ensure 100% accuracy for our re-imbursable grants.
• Lead collaborative monthly review of all data for correct codes and projects, providing timely quality control for invoicing reimbursable grants.
• Issue credit cards according to TERA’s policy, respond to limit-increase requests, RAMP workflows, and app support for staff.
• Open mail and manage the security and depositing of checks, transaction list reconciliations, and maintain a dashboard of real-time AR AP for management.
• Manage and issue paper checks.
• Oversight of Financial Policies and Procedures
• Stay current with federal and state regulations on grants administration, audit requirements, as well as support grant management staff to ensure compliance with federally funded projects.
• Work closely with the Administrative Director and Executive Director to provide high-level financial oversight.
• Support the Administrative Director to develop sound fiscal policies and procedures.
• Oversee/research potential payroll and/or fund accounting system transition with support from Administrative Director.
• Train staff on new processes, best practices related to finance, internal controls, and financial management.
• Financial Reporting & Compliance
• Oversee and deliver financial statements and reports for the Executive Director and Board of Directors, funders, and program staff.
• Manage and coordinate annual financial audits and regulatory reporting.
• Support the Administrative Director and grant managers with organizational compliance with federal financial regulations (2 CFR Part 200), including routine updates to staff on regulatory requirements pertaining to accounting, procurement and financial management.
• Oversee administration of retirement plan (currently a SIMPLE IRA), and provide onboarding training and reporting to staff.
• Responsible for annual financial audit and coordinating the submission of 990 tax filings.
• Oversee 1099 and W2 tax reporting, including communication with all parties, including staff.
• Perform annual Worker’s Compensation audit.
• Business Management
• Acquire and manage general organizational insurance policies including general liability, Directors & Officers Insurance, Worker’s Comp, and other policies as needed.
• Read and understand all active contracts and instruct the finance team on required invoicing and auditing requirements; review draft finance department contracts.
• Set up new staff in QuickBooks Online and QuickBooks Time; troubleshoot and resolve staff access issues.

Qualities & Qualifications

• Cultural competency, humility, self-awareness, and willingness to learn.
• Commitment to working cross-culturally as a bridge builder.
• Ability to listen well, and give and receive direct, honest, and constructive feedback.
• Positive attitude, able to work independently and contribute to a high-functioning, collaborative team environment.
• Strong work ethic, reliability, accountability, and commitment to excellence.
• Flexibility, adaptability, and capacity to work in a fluid and often fast-paced work environment.
• Commitment to follow and enforce all TERA policies, maintain professionalism, and represent the work of TERA and Tribal communities with dignity and integrity at all times.

Optional But Desired Qualifications For This Position

• Experience working with Tribal communities.

How To Apply

All applications (including Resume and Cover Letter) must be submitted through BambooHR at https://tera.bamboohr.com/careers. This position is open until filled. Priority Application Due Date: July 10th Applications received after this due date will continue to be reviewed on a rolling basis.