Finance Clerk

Location: Ely, NV

About the Role

Provides a variety of routine to difficult fiscal, financial and accounting office support to various County offices; may perform general office support duties, including typing, word processing and filing.

Requirements

• Business arithmetic
• Correct Business English, including spelling, grammar and punctuation
• Techniques for dealing with a variety of individuals, in person and over the telephone
• Policies and procedures of the County
• State of Nevada purchasing laws and regulations
• The use of specified computer applications involving word processing, data entry and/or standard report generation
• Financial record keeping and bookkeeping practices and techniques
• Basic practices of reviewing financial documents for completeness and accuracy
• Fixed asset accounting and tracking
• Standard office practices and procedures, including filing and the operation of standard office equipment
• Computer applications related to work
• Equivalent to graduation from high school and one (1) year of full-time general clerical experience

Preferred: Experience in a financial setting

Responsibilities

• Matches invoices, receiving reports and other requests for payment with purchase order or contract documents; ensures proper authorization and compliance with departmental and county policies and procedures
• Prepares and issues purchase orders in accordance with County Purchase Order Policy
• Inputs information into a computer system or manually prepares forms to produce payments; reconciles and prepares payment requests for non-purchase order expenditures such as utility and contract payments
• Provides information to vendors regarding invoices and purchase orders
• Posts information to ledgers, journals and reports; totals and balances figures, proofs data and makes corrections as required
• Maintains fixed asset listings by adding and retiring fixed assets in the computerized accounting software maintained by the County
• Assists with fixed asset inventory
• Provides administrative assistance to the Finance Director including filing, typing, research, and other miscellaneous administrative tasks

Skills

• Make accurate arithmetic calculations
• Review financial documents for completeness and accuracy
• Understand and follow oral and written directions
• Establish and maintain effective working relationship with those contacted in the course of work
• Speak English effectively to communicate in person or over the telephone
• Review, post, balance and reconcile financial records
• Maintain accurate financial records and prepare accurate and timely reports
• Operate standard office equipment
• Work without close supervision in standard work situations
• Organize own work, setting priorities and meeting critical deadlines
• Contribute effectively to the accomplishment of team or work unit goals, objectives and activities
• Deal successfully with the public, in person and over the telephone

Work Environment / Physical Demands

• Mobility to work in a typical office setting and use standard office equipment
• Vision to read printed material and a computer screen
• Hearing and speech to communicate in person or over the telephone
• Ability to lift up to 25 lbs occasionally
• Normal indoor office situations with interruptions of planned work activities by telephone calls and to respond as needed to unplanned events or customers
• May require working evening, night, weekend and holiday shifts