Finance Associate

General Summary

Are you detail-oriented and looking to put your financial skills to work for a mission-driven organization? Spectrum Youth & Family Services is looking for a Finance Associate to join our team in Burlington. In this role, you'll handle key day-to-day accounting functions, including accounts payable, payroll processing, cash receipts, and bookkeeping, while also supporting our Chief Financial Officer and Senior Finance Associate in preparing monthly financial statements. It's a great opportunity to grow your finance career while contributing to an organization dedicated to empowering youth and families in our community.

Essential Functions

• Prepare account analyses for balance sheet and P&L accounts

• Perform account reconciliations in conjunction with monthly close

• Prepare and post journal entries to general ledger

• Accounts Payable:

  • Receive invoices, determine source of approval and code invoices for correct GL account

  • Obtain necessary approvals for all invoices and expense reimbursement requests

  • Verify mathematical accuracy of invoices and expense reimbursement requests

  • Enter invoices for payment into financial software

  • Create and distribute checks for approved payments

  • File invoices and related documentation by vendor

  • Reconcile vendor statements and resolve all differences

• Cash Receipts:

  • Deposit cash and checks from Development and various programs and post to financial software

  • Reconcile credit card transactions monthly and post to financial software

  • Post bank ACH deposits

  • Payroll:

    • Assist with bi-weekly payroll processing and submission in collaboration with Human Resources, ensuring compliance with organizational policies and payroll regulations

    • Prepare and post bi-weekly payroll entries

  • Miscellaneous:

    • Maintain monthly parking passes

    • Maintain petty cash

    • Oversee leases and rent payments for youth living in residential housing

    • Aid in special reports, program invoices, data collection and analysis as requested

    • Prepare year end 1099 forms

    • Support annual audit

• State and Federal Grant billing

• Other duties as assigned

Knowledge and Skills Required

• Bachelor's degree in accounting, preferred

• Minimum 2 years of recent, relevant work experience including posting to general ledger, use of integrated accounting software, spreadsheet analysis, accounts payable, and accounts receivable processing

• Excel and Word proficiency required

• Experience with non-profit accounting a plus

• Experience with Blackbaud Financial Edge accounting software is a plus

Additional Qualifications

• Self-starter with the ability to work independently as well as part of a team

• Strong organizational, record-keeping and fiscal monitoring skills

• Ability to communicate effectively in writing and in person

• Ability to organize work and manage time to accomplish tasks and meet deadlines, including the ability to adapt to changing priorities

• Attention to detail and accuracy, strong analytic skills

Work Environment

General office environment which requires sitting, standing, general use of stairs, and lifting or moving up to 10 pounds.