Finance Assistant Senior

About the role

Western Michigan University is a public research institution that supports learners in pursuing their passions and exploring new possibilities. The university fosters an inclusive, student-centered environment that values innovation, collaboration, and community engagement. Located in Kalamazoo, MI, Western Michigan University offers a diverse range of academic programs and professional opportunities. Team members are encouraged to grow their skills, contribute to the university’s mission, and make a meaningful impact on students and colleagues.

Responsibilities

• Process invoices, expense reports, and other financial documents with accuracy and timeliness.
• Assist with general accounting tasks, reconciliations, and data entry into financial systems.
• Maintain organized records for audits and reporting.
• Collaborate with departments to resolve billing and payment inquiries.
• Ensure compliance with university policies and procedures.
• Provide clear, professional communication to internal stakeholders.
• Support the preparation of financial summaries and reports to aid in budgeting and decision‑making.

Qualifications

• Strong analytical skills to review financial data, identify discrepancies, and support accurate reporting.
• Experience in invoicing and related accounts payable processes, including document tracking and vendor communication.
• Knowledge of finance principles and practices to support budgeting, financial monitoring, and adherence to institutional guidelines.
• Accounting skills, including familiarity with reconciliations, ledger entries, and basic financial controls.
• Clear and professional communication skills for collaborating with colleagues, responding to inquiries, and documenting financial activities.
• Relevant qualifications may include an associate’s or bachelor’s degree in finance, accounting, business, or a related field, or equivalent experience.
• Proficiency with spreadsheets and financial software, attention to detail, and strong organizational skills are beneficial.
• Experience in a higher education or large organizational setting and knowledge of internal controls or compliance standards are a plus.