Finance and Grants Coordinator ADMINISTRATOR II

Position Duties

• Review invoices from CHVH management contractor and test for accuracy of charges for labor, supplies, contracted services, etc., and for proper preauthorization of capital expenditures
• Propose improvements to contractor methodology and/or documentation to improve invoice accuracy and timeliness
• Test for reasonableness of incurred expenses, identify and question costs that are clearly higher than expected/higher than market
• Maintain subledger of deposit records (all sources) for CHVH
• Verify bank deposits for accuracy and proper approval
• Maintain internal records of Veterans Home Program appropriations and expenditures, and highlight areas of concern for the Director
• Prepare VA Form 10-5588 monthly (State Home Report and Statement of Federal Aid Claimed)
• Prepare OB-10 invoice and supporting documentation and upload Form 10-5588 for payment by VA
• Grants Coordinator
• Partner with DVMF and DGS staff and the CHVH management contractor to assess capital needs eligible for the VA’s State Home Construction Grant Program
• Draft programmatic justifications required to secure placement on the VA Federal Priority List
• Coordinate Initial Submissions: Draft, assemble, and finalize complex initial grant pre-applications for submission to the Federal VA Central Office prior to the annual April 15th deadline
• Serve as the state coordinator to secure clearances from the State Historic Preservation Officer (SHPO) and fulfill National Environmental Policy Act (NEPA)
• Act as the agency’s primary Point of Contact with the U.S. Department of Veterans Affairs regarding grant rules, VHA handbooks, and design mandates
• Track architectural progress alongside construction teams to ensure all Design Development Drawings, technical specifications, and Space Program Analyses meet 38 CFR Part 59 requirements
• Ensure project execution complies with 2 CFR Part 200 (Uniform Guidance), the Davis-Bacon Act (wage rates), and Federal Life Safety Codes
• Monitor state-appropriated capital funds to guarantee the state maintains its mandatory 35% matching share alongside the 65% federal grant funding
• Submit reimbursement requests, review construction contractor invoicing, and draw down federal funds through automated government financial management clearinghouses
• Facilitate state and federal closeout audits upon project completion
• Maintain and update credentials to access Grants portal via Grants.gov
• Administration

Qualifications

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate
• Experience: Five years of administrative staff or professional work
• Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience
• Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience
• Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience

Benefits

• STATE OF MARYLAND BENEFITS