Finance Administrator - Payables

About the role

The Payables department is seeking a detail-driven, service-oriented Finance Administrator to join their Finance Division. This role is ideal for someone who thrives in a structured environment, values accuracy, and wants to contribute to the financial integrity of local government.

Responsibilities

• Prioritizes, coordinates, assigns, and monitors staff activities; provides proper training and guidance to staff in processing assigned tasks; assists staff with troubleshooting problems, providing input, guidance, and subject matter expertise.
• Establishes and maintains policies and procedures for relevant functions.
• Maintains metrics and workflow analysis; prepares and submits statistical and administrative records and reports specific to work processed in the assigned work unit.
• Oversees and prepares up-to-date procedures for assigned work unit that align with organizational values; provides recommendations for modifications to existing policies or procedures or implementation of new policies or procedures to enhance efficiencies.
• Captures and communicates details to all applicable parties regarding BOCC Meeting Agendas for Payables related items.
• Supports and reviews various Payables year-end reports in preparation for 1099 distribution.
• Affords assistance with managing and supporting the Wells Fargo Payment Manager Program processes and requirements.
• Develops and maintains an effective and efficient record keeping and file maintenance system; ensures adherence to established filing methods and standards.
• Receives and resolves issues/conflicts between internal and external entities, i.e. county and constitutional office departments, personnel, vendors, the public, banking institutions, magistrates.
• Ensures and monitors adherence to, and compliance with, Clerk of the Circuit Court & Comptroller policies and procedures, BOCC policies and procedures, regulatory standards and controls, and governmental reporting requirements for the unit; develops and maintains precise audit trails.

Requirements

• Bachelor’s degree required, supplemented by three (3) years of recent and relevant experience required.
• Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelor’s degree, and additional two (2) years in lieu of an associate degree.

Qualifications

• Supplemental Information

• Note: Vacancy postings may be cancelled at any time based on business needs.
• Applicants who have applied will be notified of cancellations.
• Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at careers@mypalmbeachclerk.com or 561 355 4172.
• The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace.

Benefits

• Total Compensation packages include: Generous paid time off and 17 paid holidays – yes you read that right!
• Superior health care plans with lower costs to you
• Retirement choices through the Florida Retirement System and deferred compensation plan
• Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
• Tuition Reimbursement
• Qualifying employer for Public Service Loan Forgiveness

Pay

• Depends on the position.

Schedule

• Depends on the position.