Finance & Accounting Manager

What You'll Do

• Code transactions accurately in Ramp and QuickBooks, including expense categorization, vendor coding, project or department allocation, and supporting documentation review.
• Maintain clean and organized transaction records to support month-end close, management reporting, audit readiness, and internal financial controls.
• Review expense activity for accuracy, completeness, policy compliance, and proper approval routing.
• Identify and resolve inconsistencies in transaction data by coordinating with cardholders, vendors, procurement, or internal stakeholders.
• Support month-end close by ensuring transactions are coded, reconciliations are completed, documentation is organized, and open accounting items are resolved in a timely manner.
• Reconcile accounts payable activity, vendor balances, invoices, purchase orders, and payment records across finance and procurement systems.
• Review payment requests, route approvals, approve items within delegated authority, and schedule payments in accordance with internal policies, approval workflows, and cash planning requirements.
• Clock in with vendors and internal requesters to resolve invoice, documentation, payment timing, coding, or procurement-related issues.
• Support procurement workflows by tracking invoice status, confirming approvals, and maintaining organized payment records.
• Generate recurring financial reports for leadership, including spend summaries, budget-to-actual reporting, cash-related reporting, and other operating finance views.
• Support pro forma financial plans, financial models, and scenario analysis used for planning, forecasting, hiring, procurement, and strategic decision-making.
• Respond to ad hoc financial analysis requests by gathering data, validating inputs, and presenting clear findings.
• Aid in financial data cleanup, reconciliation, and process improvement to increase reporting accuracy, reliability, and speed.
• Aid in budgeting, forecasting, and controlling activities, including tracking spend against plan and flagging variances or emerging risks.
• Establish and configure budgets, cost categories, approval rules, dashboards, and reporting views within finance, accounting, procurement, and expense management applications.
• Build and maintain budget trackers and system-based reports that provide visibility into actual spend, committed spend, variances, and forecasted financial needs.
• Support internal controls related to expense management, approvals, documentation, vendor payments, and financial reporting processes.
• Help maintain practical finance procedures and improve repeatable workflows as the organization scales.
• Partner with business and technical teams to understand spending needs, clarify financial requirements, and provide responsive finance support.

What You Bring

• Working familiarity with accounting and finance applications such as QuickBooks, Ramp, bill pay/procurement systems, expense management platforms, and related financial operations tools.
• Strong spreadsheet skills, including the ability to organize financial data, maintain trackers, build simple analyses, and support budget-to-actual reporting.
• Understanding of core accounting workflows, including transaction coding, accounts payable, reconciliations, expense categorization, payment approvals, and month-end close support.
• A high attention to detail with the ability to identify discrepancies, follow up on missing information, and maintain accurate financial records across multiple systems.
• A strong problem-solving mindset with the ability to investigate issues, improve workflows, and create structure as processes evolve.
• The ability to prioritize effectively and follow through on multiple deadlines, including reporting cycles, payment schedules, reconciliations, and ad hoc requests.
• Clear written and verbal communication skills, including the ability to coordinate with vendors, internal requesters, managers, and finance leadership.

What We Look for

• Bachelor’s degree in Accounting, Finance, Business Administration, Economics, or a related field.
• 3+ years of experience in accounting, finance operations, accounts payable, FP&A, business operations, or a similar finance-related role.
• Familiarity with DCAA compliance requirements, government-contract accounting practices, or cost accounting principles is preferred.
• Hands-on experience using accounting, expense management, procurement, or bill pay systems such as QuickBooks, Ramp, Bill.com, NetSuite, Brex, Airbase, Coupa, or similar platforms.

Equal Opportunity Statement

Mantis Space is an Equal Employment Opportunity employer. We are committed to providing a workplace that is respectful, inclusive, and focused on professional excellence. Employment decisions are made based on qualifications, merit, and business needs. We value a wide range of experiences and perspectives and believe they contribute to strong teams and effective problem-solving. We encourage qualified individuals to apply regardless of background.