FINA: Expense Reimbursement Processor

What You'll Do

• Process monthly expense reimbursements for board members, department heads, and instructors via bank’s Bill Pay functionality
• Review submitted expense reimbursement forms (Google Form / spreadsheet) and confirm each has been approved by the appropriate board member or department lead before payment
• Issue payments (checks mailed by the bank) and notify recipients of expected arrival dates
• Process monthly invoices from recurring vendors (e.g., background checks, classroom materials)
• Flag any unusual, unapproved, or duplicate submissions to the Finance Lead before processing
• Maintain a simple payment log each month for reconciliation purposes

What You Won't Do

• To maintain proper financial controls, this role does not include Approving expense reports (done by board members / department leads)
• Accessing or managing the savings account
• QuickBooks entry or tax-related work
• Singing authority on the bank account (view + bill pay access only)
• Organized and reliable because you'll own a monthly deadline
• Comfortable with online banking and Google Sheets
• Understanding of basic expense control concepts (approvals before payment)
• Prior bookkeeping, accounts payable, or office administration experience is a plus
• Nonprofit or small organization experience is a plus, but not required