Field Workforce Coordinator

About the role

Hays Electrical Services is a nationally recognized electrical contractor delivering high-quality, safe, and reliable electrical solutions across commercial, industrial, and specialty markets. Our mission is simple: to make ourselves indispensable to our customers. We achieve this by investing in our people, continuously improving our processes, and delivering results that set the standard in the electrical contracting industry.

Responsibilities

• Coordinate the daily assignment and deployment of internal employees, leased labor, and field personnel to ensure projects are properly staffed based on business priorities, skillsets, geographic location, and workforce availability
• Review incoming project staffing requests to determine labor requirements, timelines, certifications, and workforce readiness while partnering with Project Managers and field leadership to develop effective staffing solutions
• Maintain and manage workforce tracking systems by monitoring employee assignments, unassigned employees, loaned labor, leave of absence (LOA), workforce availability, project allocations, and staffing changes
• Verify employee onboarding completion, orientation requirements, licensing, certifications, badging, and compliance documentation prior to deployment to ensure workforce readiness and project compliance
• Partner with Talent Acquisition, Human Resources, Payroll, and field leadership to ensure all pre-employment, onboarding, project agreement, and payroll requirements are completed before employees report to the jobsite
• Maintain accurate workforce records, assignment documentation, employee profiles, project status updates, and workforce reporting to support operational planning and decision-making
• Communicate project assignments, staffing updates, onboarding status, workforce availability, and scheduling changes to Project Managers, Superintendents, Foremen, and other internal stakeholders
• Coordinate field training opportunities, workforce development initiatives, apprenticeship activities, career fairs, school partnerships, and special events that support organizational workforce planning
• Provide exceptional customer service by responding to workforce-related inquiries, resolving scheduling concerns, and supporting field leadership with workforce coordination needs in a timely and professional manner

Requirements

• High school diploma or GED required; Associate's degree in Business Administration, Construction Management, Human Resources, Operations Management, or a related field preferred
• Minimum of 2 to 4 years of experience in workforce coordination, scheduling, dispatch, resource planning, field operations, project coordination, or a related operational support role
• Advanced proficiency in Microsoft Excel and working knowledge of Microsoft Office Suite, SharePoint, and workforce management or HRIS systems
• Experience coordinating multiple priorities in a fast-paced, deadline-driven environment
• Strong understanding of workforce scheduling, labor planning, employee onboarding, licensing, compliance, and field operations
• Excellent organizational, analytical, communication, customer service, and problem-solving skills with exceptional attention to detail

Qualifications

• Preferred Associate's or Bachelor's degree in Business Administration, Human Resources, Construction Management, Operations Management, or a related field
• Experience supporting construction, electrical contracting, skilled trades, or workforce staffing operations
• Experience using HRIS, workforce planning, scheduling, dispatch, payroll, or project management systems (e.g., Paycom, ADP, Smartsheet, SharePoint, Procore, or similar platforms)
• Familiarity with apprenticeship programs, workforce development initiatives, or skilled trades licensing requirements
• Experience supporting capacity planning, workforce forecasting, labor allocation, or resource management
• Bilingual (English/Spanish) communication skills preferred
• Knowledge of construction workforce compliance, certified payroll requirements, or labor classifications is a plus

Benefits

• Competitive salary based on experience
• Comprehensive health, dental, and vision insurance
• Generous paid time off and company holidays
• Opportunities for professional growth and development in a supportive, fast-paced environment