Field Trip Coordinator - Transportation

Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years. East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

About the role

To coordinate all requests, scheduling, tracking and billing of school-owned and charter field trips, activity trips and special events for Mesa Public Schools.

Responsibilities

• Coordinate all requests, scheduling, tracking and billing of school-owned and charter field trips, activity trips and special events for Mesa Public Schools
• Perform all necessary department bookkeeping, billing and recordkeeping functions for field trip cost and data bank accountability; verify billing accuracy
• Monitor and prepare expenditure reports of funds used for field trips and activity trips
• Complete required monthly and annual reports
• Provide technical assistance to all schools relative to field trip scheduling
• Provide prompt management of trip emergencies
• Assign and dispatch field trip and activity buses and drivers
• Perform general office duties
• Communicate with contractors relative to charter trips
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities
• Assist with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Requirements

• High school diploma or equivalent

Skills & Competencies

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Moderate proficiency in typing, with good accuracy; excellent test battery; excellent knowledge of grammar and spelling
• Computer proficiency to include use of basic software applications (Word, Excel, etc.)
• Ability to organize and prioritize multiple tasks and to meet deadlines while working with frequent interruptions and minimum supervision; accuracy and attention to detail a must
• Ability to establish and maintain detailed accurate records
• Ability to communicate effectively (verbal and written); to establish and maintain effective working relationships with district personnel, contractors and public
• Ability and willingness to work overtime and to perform ‘on-call’ duties as needed, weekends and evenings possible

Work Environment & Physical Requirements

• Working primarily in a school district office setting
• Frequent use of computers for scheduling, communication, and recordkeeping
• Regular meetings with teachers, principals, transportation staff, and vendors
• Occasional site inspections of trip locations to ensure safety and appropriateness
• Requires walking, standing, and possibly extended periods outdoors during site visits or field trips
• Occasionally may need to lift or carry materials (e.g., forms, supplies, emergency kits), typically under 25 pounds

Pay

Base hourly: $19.89

• New Hire Experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum
• New Hire Education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position
• Performance Pay: Available annually

Schedule

Full-time (40 hours per week), 12 months

Benefits

• Vacation
• Sick leave
• Holidays
• Retirement matched through the Arizona State Retirement System
• Health insurance
• Life insurance