Field Office Manager - Multiple Projects

Responsibilities

• Data entry in HR system to include, new hire processing, status changes and separations.
• Aid employees with online new hire process, verifying documents, E-verify, completeness of online onboarding and adhering to deadlines of submitting information into required databases.
• General office duties including scanning paperwork for all, reports, and drug testing, answering phones, filing and maintaining electronic documentation and correspondence.
• Copied, and other duties as directed by project management.
• Obtain required authorization/approvals for various paperwork.
• Administering and submitting forms in a timely manner, help craft employees regarding questions pertaining to insurance benefits, FMLA, 401K, and other benefit related issues.
• Balance and submit time via recap from signed timesheets to payroll in the allotted timeframe.
• Monitor job site radio communications, distribute messages to employees and management.
• Aid Project HSE site on-boarding including safety orientation.
• Assist Site Manager and Superintendents with weekly progress reports.
• Enter correct phase codes correctly and material recaps.
• Support Superintendent with equipment inventory, tracking, and coding.
• Ensure procurement of office supplies and consumable materials.
• Aid Purchasing with paperwork, collecting, and matching delivery tickets, communicate with vendors, prepare for billing.
• Receive, sort and log all incoming deliveries; prepare all outbound deliveries.
• Provide maps and directions for visitors to the site, including subcontractors, new employees and delivery personnel.

Requirements

• 2+ years of experience in field clerk/office management in a construction environment.
• Strong teamwork orientation, initiative, communication, problem-solving and leadership skills.
• Ability to work cross functionally with departments and team members.
• Ability to Travel and report to different field offices within the Permian Basin.
• Detail oriented to organize and handle multiple project tasks.
• Exhibit a positive professional attitude, maintain confidentiality, and have a high-level of customer service skills for internal and external customers.
• Work closely with the corporate HR team regarding field employees.
• Effectively communicate policies and procedures.
• Willing to work in a construction environment and comply with all safety and Personal Protective Equipment requirements.
• Proficient in Excel and Microsoft Office, Outlook, Word.
• Comply with the attendance requirements of the project.

Physical Requirements

• Frequently required to sit; stand; walk; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear.
• Occasionally required to stoop, kneel, or crouch.
• Must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
• Vision abilities include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.