Festival Producer (Contract)

Primary Responsibilities

• Partner with department heads to develop itemized budgets aligned to stated scope; value-engineer as needed and identify cost savings
• Approve all purchase/rental requests, card funding requests, and vendor invoices within budget
• Support marketing timelines, announcements, and key cross-promotional efforts
• Directly oversee 3rd-party Site and Operations teams
• Serve as the main point of contact for all project stakeholders — executives, department heads, and external parties
• Build and manage project schedules; track milestones and keep the project on the critical path
• Facilitate meeting notes, documentation, knowledge base, and archiving (Google Drive, Lennd, Connecteam)
• Monitor performance, identify risks, and develop contingency plans — with particular attention to high-risk areas
• Facilitate conflict resolution and cross-departmental escalation to keep the project moving
• Evaluate CapEx opportunities using ROI analysis to improve project efficiency

Preferred Qualifications

• 10+ years of proven experience producing large-scale live events or music festivals in a general contractor / project manager capacity
• 5–7 years of management or supervisory experience leading cross-functional production teams
• Strong budget management skills — comfortable owning a multi-million dollar operating budget
• Working knowledge of permitting standards (Special Event, Fire, Health & Safety, Building & Safety, Noise, etc.) and ability to oversee permit procurement timelines
• Exceptional relationship and communication skills — able to align diverse stakeholders from crew to C-suite, with a service mindset and the ability to offer multiple solutions to complex problems
• Extraordinary organizational skills, self-motivation, and intuition in a fast-paced, high-stakes environment
• Proficiency with project management and event production tools (e.g., Lennd, Google Workspace, or similar)
• Ability to anticipate and mitigate risk proactively, with particular attention to high-risk production areas
• Availability to commit to a project from planning through post-event settlement

Location

This position is based in Nashville or Los Angeles. Hybrid working schedule, 4 days in office. Remote option available.