Festival Producer (Conract)

About the role

We are looking for a dynamic Festival Producer (Freelance) to lead cross-functional teams in planning and executing large-scale, multi-day live events. This role spans the full festival production lifecycle—from development and budgeting through onsite execution and reconciliation—and offers long-term growth opportunities for those eager to learn from the ground up.

Responsibilities

• Partner with department heads to develop itemized budgets aligned to stated scope; value-engineer as needed and identify cost savings
• Approve all purchase/rental requests, card funding requests, and vendor invoices within budget
• Support marketing timelines, announcements, and key cross-promotional efforts
• Directly oversee 3rd-party Site and Operations teams
• Serve as the main point of contact for all project stakeholders—executives, department heads, and external parties
• Build and manage project schedules; track milestones and keep the project on the critical path
• Facilitate meeting notes, documentation, knowledge base, and archiving (Google Drive, Lennd, Connecteam)
• Monitor performance, identify risks, and develop contingency plans—with particular attention to high-risk areas
• Facilitate conflict resolution and cross-departmental escalation to keep the project moving
• Evaluate CapEx opportunities using ROI analysis to improve project efficiency

Preferred Qualifications

• 5+ years of proven experience producing large-scale live events or music festivals in a general contractor / project manager capacity
• 5–7 years of management or supervisory experience leading cross-functional production teams
• Strong budget management skills—comfortable owning a multi-million dollar operating budget
• Working knowledge of permitting standards (Special Event, Fire, Health & Safety, Building & Safety, Noise, etc.) and ability to oversee permit procurement timelines
• Exceptional relationship and communication skills—able to align diverse stakeholders from crew to C-suite, with a service mindset and the ability to offer multiple solutions to complex problems
• Extraordinary organizational skills, self-motivation, and intuition in a fast-paced, high-stakes environment
• Proficiency with project management and event production tools (e.g., Lennd, Google Workspace, or similar)
• Ability to anticipate and mitigate risk proactively, with particular attention to high-risk production areas
• Availability to commit to a project from planning through post-event settlement

This is a contract role with potential for full-time employment. The project contract timeline is 7–9 months. This position is either remote or will be based in Ohio, Nashville, or Los Angeles. Hybrid working schedule, 4 days in office; remote option available.