Federal/State Programs and Student Services Secretary

About the role

Location: Curriculum, Instruction, & Assessment. Available immediately. A negative TB test result must be on file prior to starting work. FLSA Status: Non-Exempt. Responsible to: Director of Federal/State Programs and Student Services. Job goal: To work efficiently, accurately, dependably, and confidentially in support of the Director of Student Services and Federal/State Programs. Performance is evaluated according to the Board's policy or Superintendent's approved plan for classified employees.

Responsibilities

• Determine the end-user's needs and purchase from the best source.
• Request and evaluate quotes.
• Prepare and issue purchase orders, schedule delivery and distribution of supplies, pay invoices, and process expense reimbursement requests for the department.
• Maintain a category breakdown of all expenditures for Title I, federal, and state programs.
• Prepare and manage service contracts.
• Manage inventory for federal and state programs.
• Train, manage, and monitor the purchasing designees at Title I schools to ascertain that the state procurement code, district procurement procedures, and federal requirements are followed.
• Purchase, maintain, and distribute supplies for office staff, teachers, and workshops.
• Purchase, maintain, and inventory all technology items.
• Responsible for the operation of computers and the comprehension and use of the software.
• Responsible for making reservations, issuing purchase orders for hotel accommodations, travel, and registration for staff and teachers attending conferences.
• Responsible for maintaining sign-in/sign-out sheets as well as attendance records for the department.
• Responsible for any other duties as designated by the Federal Programs Director.

Qualifications

• High School diploma or equivalent required
• Proficient computer skills required
• Bookkeeping skills preferred
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Skills

• Proficient computer skills
• Bookkeeping skills

Pay

$35,799 (based on verified full-time experience and education)

Schedule

240-day position; available immediately.