Federal Contracts Specialist

About the role

Stantec’s Federal Contracts Team (FCT) is in search of an individual with strong contract administration skills to perform a variety of tasks in support of our US Federal Program. As the Federal Contracts Specialist, you will coordinate, administer, and track contract awards and subsequent contract administration duties relating to complex, high-value multidisciplinary contracts for various US federal agencies. The successful candidate will be assigned to multiple client programs (both internal and external) during pursuit and capture and will organize, execute, and deliver high-quality contract administration deliverables while exercising independent judgment and initiative. The role can be based anywhere in the United States where a Stantec office is located.

Responsibilities

• Review and interpret contracts, specifically Federal Acquisition Regulation (FAR) clauses, to ensure compliance with contract terms.
• Monitor and verify contract progress.
• Work with project teams, Risk Management, and other internal and external groups to ensure Stantec business requirements are translated into contract documents.
• Maintain contract administration file systems, databases, and controls.
• Maintain project-specific contract status reports and logs.
• Provide support to the Federal Contracts Team (FCT).
• Process contractual and financial data.
• Contribute to continuous improvement of contract administration, policies, procedures, and workflows.
• Participate in team meetings and planning activities.
• Provide financial reporting and analysis.
• Perform general administration duties as assigned.

Requirements

• Knowledge of procurement and contracting principles, financial reporting, methods, procedures, and practices, including contract administration relating to changes, incurred costs, and close-outs.
• Experience with Oracle preferred but not required.
• Knowledge of principles, practice, and compliance of Federal Acquisition Regulation (FAR) and Federal Travel Regulations preferred.
• Knowledge of government websites such as System for Award Management (SAM), Federal Procurement Data System (FPDS), Electronic Subcontracting Reporting System (eSRS), Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS), and Contractor Performance Assessment Reporting Systems (CPARS) preferred but not required.
• Ability to plan, prioritize, organize, monitor, and conduct activities requiring independent decisions and sound judgment.
• Detail-oriented with strong analytical skills, innovative problem-solving, and decision-making ability to effectively handle changing priorities and deadlines, including coordinating the efforts of others to accomplish objectives.
• Ability to thrive in a fast-paced and deadline-driven environment.
• Effective interpersonal, negotiation, presentation, and verbal and written communication skills.
• Commitment to working in a team environment.

Qualifications

• Post-secondary education in Business Administration, Accounting, Finance, or a related field preferred.
• Preferred candidate will possess or be in the process of obtaining Contract Manager Certification (such as CPCM, CFCM, or CCCM).
• Minimum two (2) years of related experience in the administration of multidisciplinary US Federal agency contracts.
• Proficient computer skills in the Microsoft Office Suite, with particular strengths in Excel and Adobe.
• Typical office environment working with computers and remaining sedentary for long periods of time.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay

• Locations in MN, OH, VT, & various CA, ME, NY, VA areas: $65,600.00 - $95,100.00 annually.
• Locations in CO, HI, IL, MD & various CA, NJ, VA areas: $72,200.00 - $104,600.00 annually.
• Locations in WA, DC & various CA, MA, VA areas: $77,400.00 - $112,200.00 annually.

In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. The final agreed-upon compensation is based on individual education, qualifications, experience, and work location. At Stantec, certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits

Regular full-time and part-time employees (working at least 20 hours per week) have access to:

• Medical, dental, and vision plans.
• Wellness program, health saving accounts, and flexible spending accounts.
• 401(k) plan and employee stock purchase program.
• Life and accidental death & dismemberment (AD&D) insurance.
• Short-term/long-term disability plans.
• Emergency travel benefits.
• Tuition reimbursement and professional membership fee coverage.
• Paid family leave.
• Ten paid holidays per calendar year.
• Vacation accrual between 10 and 20 days per year.
• Paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.