FBS Specialist I
Essential Duties
- Clerical Support
- Initiates data entry into various systems
- Initiates basic payment inquiry research and responses or correction entries
- Performs other clerical tasks as assigned
- May assist with data entry corrections
- May assist with missing items for reconciliation
- May assist with gathering transaction data/information
- Accounting / Purchasing Support
- Compiles and scans incoming documentation for transactions including vouchers, payment cards, and vendors
- Affixes costing allocations to payables
- Creates invoices
- Sets commodity or account codes to requisitions and invoices as directed
- Checks routine/standard transactions for compliance and approval as directed
Department Specific
- Perform daily physical inventory certifications for all assets located across campus
- Monitor progress of certifications and ensure accurate data entry and updates
- Manage asset changes, perform error checks, and address discrepancies
- Investigate missing or mis-accounted assets and report findings
- Contribute to process improvements for inventory certification and asset management
- Process and maintain asset records by printing and physically affixing permanent asset tags to all newly purchased departmental assets
- Initiate and process the documentation required for the transfer or disposal of departmental inventory, ensuring accurate and timely updates in the asset management system
- Serve as a primary point of contact for departmental staff, providing support and timely resolution to inquiries regarding asset location, tagging protocols, and new equipment purchases
- Respond to department and system member inquiries via phone calls, emails, and the ticketing system in a timely and professional manner
- Provide accurate information and assist with resolving issues related to fixed asset processes, policies, or procedures
- Document and track inquiries, ensuring follow-up and resolution of outstanding requests
- Collaborate with other departments as needed to ensure accurate and consistent responses
Other Duties
- Sets up invoices or receipts within systems to process payments
What You Need To Know
Salary: Compensation will be commensurate to selected hire’s experience.
Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.
Required Education And Experience: High School Diploma or equivalent combination of education and experience One year of related experience
Knowledge, Skills, And Abilities: Knowledge of word processing, spreadsheet, and database applications Ability to multitask and work cooperatively with others Ability to communicate clearly and effectively to ensure understanding
Other Requirements And Factors: This position is security sensitive This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
Instructions to Applicants
Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application.
We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.