Family Office Controller

Key Responsibilities

• Prepare and maintain accurate books and records for family office entities, trusts, LLCs, partnerships, foundations, and personal accounts.
• Produce monthly, quarterly, and annual financial statements, cash flow reports, balance sheets, income statements, and net worth summaries.
• Oversee general ledger activity, reconciliations, journal entries, intercompany transactions, and entity-level accounting.
• Track investment activity, capital calls, distributions, realized and unrealized gains/losses, and alternative investment reporting.
• Maintain schedules for real estate, private investments, loans, fixed assets, charitable giving, and personal expenditures.
• Monitor cash balances, liquidity needs, and upcoming obligations across multiple accounts and entities.
• Coincide bill payments, wire transfers, deposits, credit card activity, and bank reconciliations.
• Prepare cash flow forecasts and support planning for taxes, investments, philanthropy, real estate, and lifestyle expenses.
• Coordinate with outside CPA firms and tax advisors to support preparation of individual, trust, partnership, foundation, gift, and estate tax filings.
• Maintain organized tax workpapers, K-1s, 1099s, charitable records, investment statements, and entity documentation.
• Aid in tax projections, estimated payments, and year-end planning.
• Support compliance requirements for private foundations, trusts, investment entities, payroll, insurance, and other family office structures.
• Prepare annual budgets and periodic forecasts for family office operations, household expenses, real estate, philanthropic activity, and entity-level spending.
• Analyze variances against budget and provide clear explanations to family office leadership.
• Support long-term planning related to liquidity, capital commitments, estate planning, philanthropy, and major expenditures.
• Establish and maintain strong internal controls over accounting, payments, documentation, approvals, and reporting.
• Develop accounting policies, procedures, and workflows appropriate for a private family office environment.
• Identify opportunities to improve systems, reporting accuracy, efficiency, and data organization.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field required.
• CPA preferred.
• 7+ years of progressive accounting experience; family office, private wealth, investment management, public accounting, or high-net-worth client experience strongly preferred.
• Strong knowledge of GAAP, entity accounting, investment accounting, cash management, and tax coordination.
• Experience with trusts, partnerships, LLCs, private foundations, alternative investments, and multi-entity reporting preferred.
• Proficiency with accounting systems and reporting tools such as QuickBooks, Sage Intacct, NetSuite, Addepar, Archway, Bill.com, Excel, or similar platforms.
• Advanced Excel skills, including reconciliations, schedules, pivot tables, and financial modeling.
• Strong attention to detail, judgment, discretion, and follow-through.
• Excellent communication skills and the ability to work effectively with principals, advisors, vendors, and internal staff.
• High degree of professionalism, confidentiality, and service orientation.

Pay

The compensation for this position ranges from $150,000.00 - $200,000.00. Actual compensation will be dependent upon the specific role, office location as well as the individual’s qualifications, experience, skills and certifications.