Family Medicine Residency Program Director

Initial Program Development

• Identify core faculty and teaching faculty.
• Identify clinical partners / participating sites and work with the Sponsoring Institution in solidifying agreements with these entities.
• Identify gaps in clinical needs and education.
• Develop the residency continuity clinic and required resources.
• Develop Mission and Vision of program in-line with the Sponsoring Institution.
• Develop curriculum and didactics according to need and ACGME requirements.
• Develop schedules for the continuity clinic and resident rotations.
• Aid in the recruitment and hiring of the Program Administrator.
• Create a faculty development plan for the program.
• Develop required policies and procedures and obtain approval from the GMEC.
• Complete the ACGME new program application and assure alignment with the Sponsoring Institution and ACGME requirements.
• Support resident recruitment efforts including resident interviews, rank list discussions and Match participation.
• Prepare the program for review by the ACGME for accreditation.

Responsibilities and Accountability

• Administer and maintain a learning environment conducive to educating the trainees in each of the ACGME Competency domains.
• Develop and oversee a process to evaluate candidates prior to approval as program faculty members for participation in the program education and at least annually thereafter.
• Have the authority to approve program faculty members for participation in the training program education at all sites.
• Have the authority to remove program faculty members from participation in the training program education at all sites.
• Have the authority to remove trainees from supervising interactions and/or learning environments that do not meet the standards of the program.
• Not appoint more residents than approved by the Review Committee.
• Submit accurate and complete information required and requested by the DIO, GMEC, and ACGME.
• Provide applicants who are offered an interview with information related to the applicant’s eligibility for the relevant specialty board examination(s).
• Ensure the program’s compliance with the Sponsoring Institution’s policies and procedures related to grievances and due process.
• Ensure the program’s compliance with the Sponsoring Institution’s policies and procedures for due process when action is taken to suspend or dismiss, not to promote, or not to renew the appointment of a trainee.
• Ensure the program’s compliance with the Sponsoring Institution’s policies and procedures on employment and non-discrimination.
• Trainees must not be required to sign a non-competition guarantee or restrictive covenant.
• Document verification of program completion for all graduating residents within 30 days.
• Provide verification of an individual trainee’s completion upon the trainee’s request, within 30 days.
• Obtain review and approval of the Sponsoring Institution’s DIO before submitting information or requests to the ACGME, as required in the Institutional Requirements and outlined in the ACGME Program Director’s Guide to the Common Program Requirements.

Education Program

• Ensure that the educational program supports the development of knowledgeable, skillful physicians who provide compassionate care.
• Define specific program aims consistent with the overall mission of its Sponsoring Institution, the needs of the community it serves and that its graduates will serve, and the distinctive capabilities of physicians it intends to graduate.
• Incorporate social determinants of health of the populations they serve and incorporate them in the design and implementation of the program curriculum, with the ultimate goal of addressing these needs and health disparities.
• Structure the curriculum to optimize trainee educational experiences, the length of these experiences, and supervisory continuity.
• Ensure the curriculum contains required elements that meet ACGME requirements and competencies and support residents in achieving board certification in family medicine.
• Ensure the program’s compliance with the Sponsoring Institution’s policies and procedures on employment and non-discrimination.
• Designate at each participating site, one faculty member as the site director who is accountable for trainee education at that site, in collaboration with the program director.
• Report circumstances when the presence of other learners has interfered with the trainees’ education to the DIO and Graduate Medical Education Committee (GMEC).

Faculty Oversight

• Appoint the Clinical Competency Committee (CCC).
• Meet with and review with each trainee their documented semi-annual evaluation of performance, including progress along the specialty-specific Milestones.
• Aid trainees in developing individualized learning plans to capitalize on their strengths and identify areas for growth.
• Develop plans for trainees failing to progress, following institutional policies and procedures.
• At least annually, provide a summative evaluation of each trainee that includes their readiness to progress to the next year of the program, if applicable.
• Provide a final evaluation for each trainee upon completion of the program.

Learning and Working Environment

• Provide a culture of professionalism that supports patient safety and personal responsibility.
• Monitor the clinical learning and working environment at all participating sites and ensure that trainee education occurs in the context of a learning and working environment emphasizing excellence in the safety and quality of care rendered to patients by trainees, today’s trainees in their future practice, and excellence in professionalism through faculty modeling.

Program Evaluation and Improvement

• Appoint the Program Evaluation Committee (PEC) to conduct and document the Annual Program Evaluation as part of the program’s continuous improvement process.