Faculty Affairs Data and Operations Specialist

About the role

The Faculty Affairs Data & Operations Specialist drives strategic project implementation, manages faculty data and reporting processes, supports faculty performance review initiatives, and advances operational effectiveness through process improvement, data integrity, and project governance. This position plans, leads, executes, and oversees technology-adjacent projects and operational initiatives for the Office of Faculty Affairs at Thomas Jefferson University.

Responsibilities

• Manages the verification, maintenance, and quality assurance of faculty data in Workday, ensuring faculty records, appointments, roles, departmental affiliations, and other key information are accurate, complete, and up to date.
• Executes and oversees the Faculty Annual Performance Review process, including project planning, timeline management, communications, documentation, tracking, issue resolution, and reporting to ensure timely completion and compliance with established requirements.
• Develops, maintains, and analyzes databases, reports, dashboards, and other data resources that support Faculty Affairs operations, strategic planning, and leadership decision-making.
• Evaluates, improves, documents, and maintains Faculty Affairs processes, procedures, and workflows to enhance efficiency, consistency, compliance, data integrity, and overall operational effectiveness.
• Plans, executes, monitors, and reports on Faculty Affairs projects and operational initiatives, ensuring objectives, deliverables, and timelines are achieved while providing regular status updates, risk assessments, and recommendations to leadership.

Qualifications

• Education - Required: Bachelor’s Degree in Higher Education Administration, Business Administration, Public Administration, Human Resources, Healthcare Administration, Information Systems, or a related field.
• Education Preferred: Master’s Degree.
• Experience - Required: 3 years progressively responsible experience in higher education administration, faculty affairs, academic affairs, human resources, operations, project coordination, data management, or a related field.
• Experience Preferred: Less than 1 year experience coordinating projects, managing timelines, and implementing process improvements; experience supporting faculty affairs, academic administration, healthcare education, or related higher education functions; knowledge of enterprise information systems, preferably Workday, and the ability to manage, maintain, and analyze complex data sets.
• Knowledge, Skills And Abilities - Required: Knowledge of reporting tools, dashboards, and data analysis techniques used to support operational and strategic decision-making; intermediate-level proficiency with Microsoft Suites; strong customer service orientation with demonstrated success in building professional relationships and working effectively with multiple constituents (faculty, staff, students).
• Licenses And Certifications - Preferred: PMP – Project Management Professional (Project Management Institute).
• Additional Qualifications: Physical demands include lifting and carrying 25 lbs., frequent sitting/standing, frequent keyboard use; patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

Schedule

Work Shift: Weekend Day (United States of America)