Fact Witness Coordinator /Paralegal II Supporting the USAO

About the role

Support the overall mission of the United States Attorney's Office (USAO) by providing witness management assistance prior to, during, and after trial. This role is part of a nationwide law enforcement initiative focused on removing the tools of crime from criminal organizations and impacting the infrastructure of criminal enterprises.

Responsibilities

• Prepare and submit documentation for fact witness reimbursement, including witness vouchers and other required documentation.
• Furnish requested information concerning pending and completed fact witness vouchers.
• Gather required documentation and reconcile Government Travel Accounts.
• Work directly with fact witnesses to provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
• Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement.
• Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
• Initiate contact and notify fact witnesses concerning travel arrangements and appearance date/time; determine any special circumstances or needs of the fact witness.
• Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
• Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses).
• Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
• Prior to fact witness appearance, ensure all travel documents and appearance date and time have been provided to witness.
• Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
• Meet with fact witnesses upon arrival to designated hearing or pre-trial conference; offer and perform courtroom orientation; accompany witness to court; ensure a safe waiting area is available; collect necessary documentation and signatures for fact witness reimbursement documents.
• Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
• Complete variable aspects of recurring documents in conformance with the rules governing their style and format.
• Compose original letters that do not require legal interpretations, but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
• Establish and maintain a variety of fact witness files, documents and databases.
• Assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations.
• If requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences.
• Perform other administrative and logistical fact witness management related duties as required or assigned.

Requirements

• Paralegal Certificate; or High School Diploma/GED with at least three years' paralegal experience.
• At least 2 years' legal or administrative experience.
• Automated litigation support experience very helpful.
• Basic paralegal knowledge, including knowledge of standard legal citation system sufficient to perform basic legal research.
• Excellent written and oral communication skills and thorough knowledge of legal research tools.
• Hands-on familiarity with a variety of computer applications, including word processing, database, spreadsheet, and telecommunications.
• Ability to consistently deliver highest quality work under extreme pressure.
• Equivalent combination of relevant education and experience may be substituted as appropriate.
• U.S. Citizenship and a 7 (or 10) year minimum background investigation required.

Benefits

Comprehensive benefits offered with choice and flexibility to support health, work-life balance, and professional growth. A package providing employee only coverage can be built around basic plans at $0 employee cost for: Medical, Dental, Vision, Term Life Insurance, Accidental Death & Dismemberment Insurance, Short-Term Disability, and Employee Assistance Program.

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