Facility Event Room Set Up

Under the direct supervision of the Sr. Director or designee, the Facility Event Room set‑up staff is responsible for executing the setup and breakdown of furniture, tables, and chairs for events, meetings, and daily operations across campus facilities. The role ensures that all arrangements meet institutional standards and safety requirements.

Responsibilities

• Move, arrange, and maintain furniture and materials as needed.
• Inspect completed setups for quality, safety, and compliance with institutional standards.
• Maintain inventory of setup equipment and report damage or shortages.
• Ensure timely completion of setups and breakdowns, sometimes under tight schedules.
• Utilize electronic devices for tracking and communication.
• Vacuum and shampoo carpets in meeting rooms, wash windows, clean chairs and tables as required.
• Remove trash and discarded items per university policy.
• Clean whiteboards, credenzas, and windows.
• Assist with general facilities and support tasks such as organizing lobby areas.

Requirements

• High school diploma or equivalent experience.
• At least 3 years of related experience in facilities, event setup, or a related field.
• Valid driver’s license with a clean driving record and ability to travel to off‑site locations.
• Ability to lift and move heavy objects up to 50 lb and stand for extended periods.
• Ability to use proper lifting techniques and personal protective equipment (PPE).
• Physical ability to walk, stand, stoop, kneel, climb stepladders, and perform manual tasks safely.
• Excellent verbal and written communication skills and strong customer‑service orientation.

Qualifications

• Knowledge of proper care and maintenance of equipment utilized.
• Ability to follow oral and written instructions to supervise employees effectively.
• Understanding of principles, practices, and techniques of supervision and room‑set‑up standards.
• Familiarity with rules, regulations, policies, procedures, standards, and guidelines governing assigned unit activities.
• Ability to adhere to institutional safety protocols, fire codes, accessibility standards, and hazard‑prevention guidelines.

Safety Requirements

• Adhere to all institutional safety protocols and procedures.
• Use proper lifting techniques and PPE when handling materials.
• Ensure all setups comply with fire codes, accessibility standards, and hazard‑prevention guidelines.
• Report unsafe conditions or incidents promptly to supervisors.
• Ability to withstand physical strain of performing manual tasks.

Working Conditions

• Considerable walking, standing, stooping, kneeling, and lifting up to 50 lb.
• Physical ability to reach, climb stepladders, and possess sufficient vision, hearing, and speech to perform tasks safely and efficiently.
• Manual dexterity required.

Schedule

• Flexibility to work early mornings, evenings, or weekends as needed.