Facilities Support Coordinator

Position Overview

We are seeking a proactive, highly organized, and customer-focused Facilities Support Coordinator to manage workplace resources and frontline operations at our corporate office in downtown Charlotte.

Key Responsibilities

• Front Desk & Reception Leadership: Act as the first point of contact for the office; warmly greet and check in corporate guests, clients, and vendors while maintaining proper security sign-in protocols.
• Facilities & Workplace Coordination: Regularly audit office layouts, conference rooms, and common areas to ensure everything is clean, functional, and organized. Coordinate with property management and facility vendors for repairs, structural maintenance, and general cleaning.
• Administrative & Operational Support: Manage incoming and outgoing mail, courier distributions, and freight deliveries. Maintain strict inventory thresholds for office, breakroom, and kitchen provisions, and place replenishment orders as needed.
• Vendor & Project Coordination: Assist in the onboarding, scheduling, and building access control for third-party facilities vendors and service contractors.
• Meeting & Event Logistics: Support internal teams with the coordination, room setup, and technical checking of conference spaces for upcoming presentations, catering orders, and corporate gatherings.

Qualifications & Requirements

• Experience: 3 to 5 years of stable experience within professional corporate reception, facilities operations support, office administration, or high-end hospitality coordination.
• Interpersonal Mastery: Outstanding front-facing customer service, verbal clarity, and polished written communication skills.
• Organizational Acumen: Strong time management skills with a proven capability to prioritize tasks and solve logistical problems independently under pressure.
• Technical Savvy: Proficient across the Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning internal facility ticketing software systems.
• Availability: Must be able to work the full duration of the contract contract window (August 3, 2026 – February 1, 2027) on-site in Charlotte (Zip Code: 28202).

Experis is an Equal Opportunity Employer.