Facilities Specialist (Waltham, MA)

Location: Waltham, MA (On-site)

Pay Rate: $28/hr • 40 hours/week

About the role

We are seeking a Facilities Specialist to support the operation, maintenance, reliability, and continuous improvement of building systems, utilities, and facility infrastructure within commercial/industrial environments (including lab/manufacturing settings). This role provides hands-on and technical support across mechanical, electrical, plumbing, HVAC, controls, fire protection, utilities, and Building Automation Systems (BAS) to ensure safe, efficient, and reliable facility operations.

Responsibilities

• Facility Operations & System Reliability
  • Operate, monitor, maintain, and troubleshoot building and utility systems, including:
    • HVAC equipment and controls
    • Electrical distribution systems
    • Plumbing systems
    • Fire protection systems
    • Lighting systems
    • Building Automation Systems (BAS)
    • Compressed air systems and utility infrastructure
  • Perform regular facility rounds/inspections to verify performance and identify issues early
  • Take corrective actions to prevent failures, reduce downtime, and support business continuity
• Preventive & Predictive Maintenance
  • Develop, execute, and continuously improve preventive/predictive maintenance programs
  • Create and maintain maintenance procedures, inspection routes, and task lists
  • Analyze performance data and maintenance history to identify trends and reliability improvements
  • Recommend maintenance strategy updates to optimize asset lifecycle and reduce costs
• BAS & Utility Monitoring / Energy Efficiency
  • Monitor/respond to BAS alarms and system notifications
  • Evaluate equipment trends and optimize performance
  • Monitor utility consumption (electricity, water, natural gas, compressed air, steam/heating where applicable)
  • Identify and recommend energy conservation/sustainability initiatives while maintaining reliability
• CMMS Documentation & Technical Records
  • Document repairs, inspections, and maintenance work in a CMMS/work order system
  • Maintain accurate facility documentation (as applicable), including:
    • Equipment specs and maintenance histories
    • P&IDs and single-line electrical diagrams
    • Calibration records, operating procedures, PM schedules
  • Keep records organized and audit-ready

Requirements

• Education
  • High School Diploma or equivalent (required)
  • Trade school, vocational training, apprenticeship, or related post-secondary education (preferred)
  • Coursework in facilities management, engineering technology, building systems, or industrial maintenance (strong plus)
• Experience
  • 4+ years in facilities maintenance, building operations, utility systems, industrial maintenance, or similar technical work
  • Experience supporting commercial, industrial, life sciences, manufacturing, healthcare, or institutional facilities (preferred)
  • Equivalent combinations of education/training/experience may be considered
• Certifications / Licenses
  • Valid driver’s license (required)
  • Forklift certification (required or ability to obtain)
  • JLG/Aerial lift certification (required or ability to obtain)
  • Additional trade/technical certifications (plus)

Skills

• Strong working knowledge of: HVAC, electrical distribution, plumbing, BAS, fire protection, mechanical equipment, utilities
• Ability to read/interpret: blueprints, schematics, electrical diagrams, P&IDs, technical manuals, equipment specs
• CMMS/work order system experience
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams)
• Strong troubleshooting and root-cause analysis skills

Physical Demands

• Frequent standing/walking; occasional climbing, balancing, stooping, kneeling, crouching, or crawling
• Must be able to lift/move up to 50 lbs occasionally
• Vision requirements include ability to adjust focus

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.